Project Accountant

Project Accountant

Duties and Responsibilities

This position will perform a variation of the following duties, depending on operational needs, customer needs, project requirements:

• Create and maintain project numbers and project profiles in the accounting system.
• Prepare and update client contract summaries as required.
• Review, enter, and match vendor invoices to the correct projects.
• Review project timesheets for billing accuracy.
• Prepare project reports for Project Managers and clients.
• Prepare invoices and supporting documents for Project Manager review and approval.
• Respond to client invoice inquiries and follow up on outstanding invoices.
• Maintain and update SOPs as required.
• Manage billing for T&M, fixed-fee, milestone, and progress billing projects.
• Validate billing rates, markups, taxes, purchase orders, and change orders before invoicing.
• Track unbilled revenue, WIP, retainage, deferred revenue, and project accruals.
• Prepare project reports, budget-to-actual analysis and variance summaries.
• Prepare standby and shift premium reports for employee payment processing.
• Coordinate with Project Managers on billing status, PO limits, write-offs, and project-related issues.
• Assist with month-end close, reconciliations, accruals, and revenue recognition support.
• Support process improvements, reporting automation, and other accounting tasks as required.

Other Duties

• Share phone and door buzzer coverage with other team members
• Review employee expenses and credit card transactions related to projects
• Follow up on missing credit card receipts and supporting documents for project expenses.
• Support weekly cash flow reporting and payment planning.
• Assist with other accounting tasks as required

Requirements

• Minimum 1 year of project accounting experience in an engineering firm, or 3 years of full-cycle accounting experience.
• Experience with Deltek Vantagepoint is a plus
• Strong work ethic, organized, team-oriented, and able to take initiative.
• Excellent written and verbal communication skills.
• Advanced Microsoft Excel skills, including PivotTables, Power Query, and reporting functions.
• Knowledge of GST, PST, HST, and project-related tax treatment is an asset.
• Strong attention to detail with the ability to identify billing errors and discrepancies.

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