Chef, contrôle documentaire / Documentation Control Lead

Your new company

The Windfall Project, owned by Gold Fields, is in northern Québec. By joining our passionate team, committed to creating lasting value beyond mining, you will have the opportunity to contribute to the construction and startup of a world-class mining project, one of the most ambitious in recent decades.

Gold Fields is a globally diversified gold producer with operations in Australia, South Africa, Ghana, Peru, Canada and Chile. At Gold Fields, we are committed to achieving an inclusive workforce and recognize that the diverse talent of our people will ultimately determine our growth, performance and success.

This is a role that offers you the opportunity to lead high-impact initiatives, collaborate with experts, and contribute to the global growth of our operations in Québec. You will thrive in a dynamic environment where challenges and an exceptional workplace will support your professional growth.

Join the Windfall adventure!

Your new role

Reporting to the Manager, Project Controls, the Document Control Lead is responsible for the governance, quality, and integrity of all technical and administrative documentation related to the construction project. The incumbent supervises a team of two document control technicians, plans and coordinates departmental activities, and ensures compliance with document standards, approval processes, and schedules.

The role involves close collaboration with engineering, procurement, construction teams, the EPCM firm, and external suppliers to ensure rigorous management of the document lifecycle.

Your key responsibilities:

1. Leadership & Team Management

• Supervise, coach, and evaluate two document control technicians.

• Plan workloads, set priorities, and ensure effective task allocation.

• Provide ongoing training to the team on document standards, procedures, and tools.

• Ensure compliance with health, safety, and environmental policies within the team.

2. Document Governance & Process Management

• Develop, maintain, and improve project document control procedures, standards, and controls.

• Ensure document compliance throughout all approval stages.

• Monitor production timelines, identify delays, and implement corrective measures.

• Ensure the quality, integrity, confidentiality, and traceability of documentation.

3. Document Control Operations & Coordination

• Act as the central point of contact for document control across the entire project.

• Ensure the receipt, classification, verification, and distribution of technical and vendor documents.

• Maintain and update databases within the Aconex document management system.

• Manage access control lists for classified documents.

• Prepare and transfer document files in accordance with established procedures.

• Produce regular statistics, reports, and document control performance indicators.

4. Stakeholder Relations

• Collaborate proactively with internal teams (engineering, construction, procurement, HSE, etc.).

• Manage document‑related communications with suppliers and external partners.

• Respond to information requests, follow up on issues, and propose solutions.

• Participate in project meetings as required and represent the document control function.

What you'll need to succeed

• Diploma of College Studies (DEC) in document management, library techniques, archives, or a related field.

• Minimum of 10 years of experience in document control, including at least 2 years in a supervisory or coordination role.

• Bilingualism is required.

• Excellent understanding of document management environments, information flows, and document governance principles.

• Advanced proficiency with Microsoft Office, particularly Outlook and Excel.

• Experience with Aconex and SharePoint.

• Knowledge of engineering or industrial project environments (an asset).

• Experience in the mining sector (an asset).

What you'll get in return

• Working from the Montreal project office for the remainder of the design and planning phase, you will have access to a vibrant, modern workspace that will enable a high degree of collaboration with other leaders in the project

• Exceptional career development as a senior leader on one of the largest mining projects in the past decade in Quebec.

• A unique opportunity to contribute to a large-scale greenfield project in the mining sector that will see the best technologies embedded into the startup of the operation. 

• Access to global projects networks to leverage the best practices across Gold Fields

• Highly competitive compensation

• Collective insurance plan

• RRSP

• And much more!

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Please note that the masculine form used in this document refers to both men and women. The masculine gender is used without discrimination and for the sole purpose of lightening the text.

In accordance with the terms of the Act to modernize legislative provisions respecting the protection of personal information (commonly referred to as “Law 25”), Windfall Mining Group undertakes to use your contact information (telephone numbers, e-mail and mailing addresses) solely for the purpose of informing you of the status of your application and notifying you of the next steps in the process.

If necessary, Gold Fields Windfall may communicate your personal information to a third party, in order to pursue your recruitment file, within the limits permitted by law and subject to a confidentiality undertaking by the third party.