PLEA Community Services is currently seeking a Full-Time Excluded Communications & Development Assistant for our Communications & Development team. The proposed start date for this position is September 23, 2019. This position is excluded from union membership.
Please submit a resume and cover letter referencing the
competition number 64CDA082819. Closing date for Internal Applicants:
Friday, September 6, 2019, at 4:30 pm. If the position is not filled
internally, it will remain open until filled.
Key Duties and Responsibilities:
- Supports the implementation of communications and fundraising strategies, projects and initiatives.
- Maintains the agency's fundraising records, contact database, mailing lists and media lists.
- Administers gift processing, acknowledgement and reporting requirements, including the issuing of tax receipts.
- Assists in maintaining web content, disseminating materials and executing social media strategies.
- Assists in the delivery of events and training initiatives, including the tracking of attendance and the administration of silent auctions.
- Organizes gaming licenses and associated activities.
- Proofs communications and fundraising materials.
- Tracks the agency's media exposure.
- Tracks communication and development metrics and key performance indicators.
- Prepares presentations, budgets and reports.
- Organizes the team's filing systems.
- Makes arrangements for meetings. Prepares agendas and records minutes.
- Participates in the recruitment and selection of new team members.
- Represents PLEA and/or the Communications & Development Team at internal and external meetings and events.
- Adheres to all policies and procedures.
- Performs other related duties as required.
Required Knowledge, Skills and Abilities:
- Strong planning, organizational and time management skills.
- Strong communication and interpersonal skills.
- Able to build and manage relationships with a high level of professionalism.
- Able to work accurately and with a high attention to detail.
- Able to set own priorities, problem solve, meet deadlines and be accountable for results.
- Able to work well individually and as part of a team.
- Able to make people feel welcome and included.
- Advanced proficiency in Microsoft Office.
- Able to reflect, promote and protect the culture and integrity of the agency.
- An enthusiastic, personable, can-do attitude.
Qualifications, Education and Experience:
university degree related to project management, business/non-profit
administration or the human services sector combined with two year's
experience in an administrative role.
- Experience using
fundraising databases. Specific experience using Income Manager, Gift
Tool and Canada Helps is considered an asset.
- Experience using
content management systems and social media. Specific experience using
Eventbrite, Mail Chimp, Facebook, Twitter, Survey Monkey and WordPress
is considered an asset.
- Experience working in communications, fundraising not-for-profit and/or community organizations is considered an asset.
- Satisfactory Criminal Record Clearance.
- Use of personal vehicle. This position requires travel in the Lower Mainland and the Fraser Valley.
- A valid B.C. Driver's License (Class 5 or Class 7), and a suitable driver's abstract.
- Flexible schedule based on 37.5 working hours per week. Usual hours
of work are a standard work week from Monday to Friday, 8:30AM to 4:30PM
with a 30 minute unpaid lunch break. Occasional evening or weekend
hours may be required to attend events.
- Documentation that applicant is legally entitled to work in Canada.
Note: PLEA conducts primary source verification of applicant's credentials including education, training, work history, and licensure.