MATTOON - RECEIVING CLERK
Job Analysis and Description
Receiving Clerk provides administrative support for the calibration lab and ESL
receiving functions. This
position performs various duties including data entry, receiving equipment and generating
work orders for services. Participates
in regularly scheduled and special meetings with colleagues to maintain open
communications and seek ways to improve the effectiveness and efficiency of
position supports company operations to foster excellence in executing JM Test
Core Values, following all system protocols in compliance with those standards
(Quality, Safety), regulations and company policies.
Immediate Supervisor(s): Administrative
Manager or Area Supervisor
Workers Supervised: None
Interrelationships: Works closely with Managers, Technicians, Receiving,
Quality Assurance, To Factory, Accounts Receivable, Purchasing, Logistics, and
Education: High School
Diploma or equivalent (GED) is required.
Training and Experience: Basic computer skills with ability to use various software applications
such as Microsoft Office programs (Outlook, Word, and Excel) are required. 2-3 year experience in administrative support
in the oil and gas industry is desired.
Knowledge and Skills Required:
interpersonal and communication skills (verbal and written).
organization skills with excellent attention to detail.
of administrative and clerical procedures; filing, word processing, purchasing
Skill to use basic computer applications and
various software applications.
Ability to learn various software applications.
Ability to establish priorities, multi-task, work
independently and proceed with work objectives with limited supervision.
efficiently work as part of a team.
of all corporate safety policies and initiatives.
DEMANDS/ABILITIES AND WORK ENVIRONMENT
Works primarily inside a corporate office space or
calibration lab and ESL on a regular basis. Work involves extended periods of
sitting while typing, writing, answering phones, viewing a computer screen and
utilizing computer-related objects (keyboard and mouse). Must be able to hear and understand normal
conversations in person and over phone and speak clearly. Work requires the ability to see near and
distant objects, have accurate color vision and depth perception.
Because of the nature of the company, this position will
sometimes expose the employee to loud noise, mechanical hazards, fumes, gases
and machinery operation noises while moving around the facilities. May be
responsible for moving materials and other items requiring pushing, pulling,
reaching, carrying, and occasionally lifting objects up to 50 pounds.
RESPONSIBILITIES AND ESSENTIAL TASKS/DUTIES
A. Receive Equipment - Morning
1. Receives and organizes equipment and paperwork. Take an
accurate inventory of every piece of equipment delivered by JM Driver, Customer
Drop-Off, or shipping courier by opening all cases and boxes and sorting pieces
by customer name.
Sorts and prioritize equipment by date of delivery and identify
any equipment designated as a rush item, new account, or warranty work and
place them on appropriate staging shelves.
Record final receiving count in the designated log to
provide accurate morning count for management.
Equipment – Generate Work Order
Retrieve equipment and paperwork from the staging
shelves verifying equipment and paperwork details. Confirm customer equipment matches purchase
Reviews customers’ Special Request (SR) form regarding receiving,
shipping, or equipment specifications requirements, verifying accuracy and
maintaining appropriate records.
Generate work orders for equipment service of customer
drop-offs, JM driver drop offs, and/or customer equipment that is shipped in
and delivered ensuring customer need by dates is met within the standard
Print out paper copy of work order, highlight pertinent
information, attaches customer purchase order, SR form and any other supporting
documentation to the work order.
Tag all customer equipment that is returned for repair
or calibration, and inputs relevant data into JM Test Systems database in a
timely and accurate manner.
Deliver paperwork and equipment to proper lab code for
testing or repair.
C. Administrative and Other Support
general administrative duties such answering telephone and e-mail, data entry
and typing to support office efficiencies and customer services.
housekeeping duties: cleans, organizes and maintains work area to ensure clean
and safe work environment.
in safety training, attends safety meetings, and adheres to all safety and
Performs other tasks and projects as needed or