PHILANTHROPY COORDINATOR

Position Summary:

 The Philanthropy Coordinator will play a critical role in advancing the mission of Community Options. This role is responsible for planning and executing fundraising events, managing donor relationships, and coordinating philanthropic activities. The ideal candidate is a strategic thinker with a passion for philanthropy and a proven track record in donor relations and event management.

 This position will report directly to the Executive Director.

 Key Accountabilities:

 Event Planning and Management

• Plan, coordinate, and execute fundraising events and donor appreciation events.
• Develop event concepts, themes, and timelines to ensure successful execution.
• Manage event logistics, including venue selection, vendor negotiations, budget management, and on-site event coordination.

Donor Relations

• Cultivate and maintain relationships with donors, sponsors, and partners.
• Develop and implement strategies for donor retention and growth.
• Prepare and distribute regular communications, including impact reports, and event invitations.

Fundraising and Development

• Assist in the development and implementation of annual fundraising plans.
• Identify and research potential funding sources, including grants, corporate sponsorships, and individual donations.
• Manage donor database and ensure accurate record-keeping.

Grant Writing

• Research and identify grant opportunities that align with the organization’s mission and goals.
• Write and submit compelling grant proposals to foundations, corporations, and government agencies.
• Develop and manage a grant calendar to track deadlines, submissions, and follow-up actions.
• Collaborate with program staff to gather necessary information and data for grant applications.
• Ensure compliance with all grant reporting requirements and manage post-award grant administration.

 Other related duties as assigned and not listed above.

 Education and Experience:

• Bachelor’s degree in Nonprofit Management, Business Administration, Communications, or a related field. (preferred)
• Minimum of 2 years of experience in event planning, fundraising, or nonprofit management.
• Minimum 3 years proven success in a charitable fundraising environment, event planning, fundraising, nonprofit management or the equivalent education and experience
• Certification in Event Planning or Fundraising (CFRE).
• Experience with CRM systems such as Salesforce or Raiser’s Edge.

Required Skills:

• Knowledge of local philanthropic community and trends.
• Proven ability to manage multiple projects and meet deadlines.
• Excellent communication skills
• Strong interpersonal skills with proven success in relationship building
• Proficiency in donor management software and Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Ability to work evenings and weekends as required by events.
• Familiarity with Google Workspace, MailChimp, Canva, CanadaHelps, Zoom and donor management software is an asset
• Flexible, results and detail-oriented
• Demonstrated commitment to professional growth

Working Conditions and Conditions of Employment:

• Work primarily in an in-person office environment
• Monday to Friday – Full-time / 35 hours per week
• Periods of prolonged sitting, exposure to a computer screen and performing repetitive movements
• Travel in and around Edmonton and surrounding area is required (20-25 %)
• Current Alberta Childcare Intervention and Police Record Check with vulnerable sector check (obtained within the past 6 months or more recent to hire date)
• Possession of a valid driver’s license and access to a reliable vehicle.

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