Purchasing Agent


Job Title

Purchasing Agent



Reports to

Chief Financial Officer

Job Description

The Purchasing Agent will purchase goods and services according to departmental and organizational policies and procedures.

Essential Functions

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

1. Design and implement a flexible corporate purchasing department for all major corporate operations

2. Purchases goods and services according to the company's policies and procedures.

3. Coordinates with managers to maintain inventory levels.

4. Evaluates vendors based on price, reliability, capability, and previous transaction history.

5. Works with vendors to negotiate volume and cash transaction discounts, and other available discounts.

6. Ensures that purchasing documents are complete and accurate and include appropriate and reasonable terms and conditions.

7. Maintains pricing histories and other vendor records.

8. Performs other related duties as assigned.

9. Maintains timely and accurate insurance files on all vendors with required COIs and Indemnification agreements


1. Excellent verbal and written communication skills.

2. Excellent interpersonal and customer service skills.

3. Proficient in Microsoft Office Suite or related software.

4. Excellent organizational skills and attention to detail.

5. Thorough understanding of purchasing procedure and policies.

6. Ability to work independently and part of a team.

7. Three to Five years corporate purchasing experience, ideally in a Hospitality environment

 Supervisory Responsibility

This position has no supervisory responsibility.

Work Environment

This position operates in an office/hotel setting. This role routinely uses standard office equipment such as computers, phones, and photocopiers. 

Physical Demands

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job.

While performing the duties of this job, the team members are regularly required to talk or hear. The team member is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.


· Stand- Under 2/3rd of the time.

· Walk- Under 2/3rd of the time.

· Sit- Over 2/3rd of the time.

· Use hands to fingers, handle or feel- Over 2/3rd of the time.

· Reach with arms and hands- Over 2/3rd of the time.

· Climb or balance- Up to 2/3rd of the time.

· Stoop, kneel, crouch or crawl- Up to 2/3 of the time.

· Talk or hear- Over 2/3 of the time.

· Lift minimum of 5lbs.- 50 lbs.- Over 2/3 of the time.

Position Type/Expected Hours of Work

This is a full-time position. This role requires forty plus hours to include nights, weekends, and holidays.


There is 20% travel around to the properties.

Required Education and Experience

1. Bachelor's degree in related field highly preferred.

2. At least two years of purchasing experience required.

Other Duties

Adherence to all policies and procedures delineated in the ICONA Handbook. 

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the team members for this job. Duties, responsibilities, and activities may change at any time with or without notice. 


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