Administrative Assistant

Introduction:

The Administrative Assistant is a part-time, non-exempt position working 25 hours per week, Monday through Friday from 8:00 a.m. to 1:00 p.m. Occasional evening and weekend work may be required to support parish events and activities.

Responsibilities:

• Answering calls and greeting visitors who come to the parish office.
• Prepare Sacramental Preparation and Funeral paperwork and record appropriately.
• Responsible for inputting and scheduling all events in calendars.
• Coordinating Pastor’s appointments.
• Organize all sign-ups for classes, Ministers for holy days, etc.
• Ensure continuous updates on the parish website and for the bulletin are sent to the responsible party as needed.
• Responsible for preparing, editing, and ensuring the publication and distribution of the Weekly Parish Bulletin.
• Assist in the organization and planning of Annunziata’s church parish events.
• Prepare the Mass Commentary, Prayers of the Faithful, and Parish announcements on a weekly basis.
• Maintain inventory of all liturgical, office, and cleaning supplies and ensure replenishment when needed, for the effective operation of the parish.
• Assist the money counters in their role.
• Assist the Finance Council, Pastoral Council, and other ministries where they may need printing and dissemination of information. 
• Identify, invite, and liaise with volunteers offering their time for different activities or duties at the church.
• Any other duties assigned by Pastor.

Qualifications:

• Must be able to successfully complete Safe Environment training
• Knowledge of the Catholic Church and its teachings and values.
• Ability to travel in one’s own vehicle to travel within the Diocese of Houma-Thibodaux is required.

• Previous experience as an administrative assistant or in a similar role is preferred

• Strong communication and interpersonal skills

• Proficiency with computer systems and software, such as Microsoft Office and email

• Excellent organization and time management skills

• Ability to multitask and handle a high-volume workload

• Fluency in English is required; additional language skills, preferably Spanish, are a plus

This job description is a summary of the essential duties and responsibilities of the position. It is NOT intended to be a comprehensive listing of all duties and responsibilities. This job description is subject to change at management’s discretion

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