Executive Communications Specialist
The Executive Communications Specialist reports to the Senior Director of Board Relations and Special Projects at The National WWII Museum and has two focus areas – executive communications and stakeholder relations. The Executive Communications Specialist’s primary responsibility is the management of internal and external communications for the President’s Office, including written materials, research, presentations, appearances by the President & CEO at public events, and other initiatives. The Executive Communications Specialists also supports efforts to ensure key stakeholders, including current and former member of the Board of Trustees, Museum members and donors, government officials, and more, experience high-quality interactions with the President’s Office that foster long-term engagement with The National WWII Museum. The Executive Communications Specialist works in a highly collaborative environment that requires initiative, strong attention to detail, professionalism, problem-solving, multi-tasking, and a positive attitude.
- Research, write and edit the President & CEO’s presentations, PowerPoints, speeches, published pieces, reports, and correspondence.
- Develop and edit content for articles, Museum publications, monthly updates to the Board of Trustees, brochures, national membership direct mail pieces, staff announcements, and other written communications.
- Work closely with the Institutional Advancement team to proactively manage the President & CEO’s communications with regard to cultivation and follow-up with major donors, prospects, and other public and private supporters of the Museum.
- Collaborate with other departments to ensure that written materials, images, publications, grant proposals, and other official communications reflect the strategic messages, policies, and mission of the Museum.
- Participate, as needed, in the planning, development, and review of materials for Museum publications, exhibits, programs, and major events.
- Provide support in the development of communications for meetings of the Board of Trustees and its committees, including preparing and editing reports, talking points, and presentations.
- Manage requests for Museum tickets, VIP tours or other campus accommodations, hotel reservations, gifts, or other items for Museum stakeholders.
- Provide support in planning and staffing special events, presentations, Board of Trustees meetings, and other important institutional activities.
- Assist in meeting and greeting Museum stakeholders on behalf of the President’s Office.
- Provide operational and clerical support as needed to ensure the President’s Office runs effectively.
- Other duties as assigned.
- Exceptional writing, editorial, and proofing skills with keen attention to detail.
- Ability to adapt communications across many mediums and for a diverse array of audiences.
- High level of problem-solving, professionalism, interpersonal skills, customer service, and curiosity.
- Proven track record of managing multiple priorities, collaborating with different stakeholders, and consistently meeting deadlines.
- Bachelor’s degree required, plus a minimum of three to five years of experience in communications, fundraising, non-profit administration, research, or a related field.
- Fluency in The Chicago Manual of Style as well as Microsoft Office Suite (Word, Excel, and Power Point) with an eye for design and layout.
- Willingness to work evenings and/or weekends to meet deadlines and support Museum events.
- Passion for The National WWII Museum and its mission.
- Applicants will be required to supply three writing samples, which can include an array of materials from correspondence, proposals, publications, articles, and more.
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