Director of Finance and Purchasing

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Job Summary:

The Director of Finance and Purchasing is part of the Senior Leadership Team responsible for leading the finance and purchasing functions including all accounting and financial operations to meet internal and external reporting requirements, raw materials acquisition and inventory oversight, cash flow management, financial reporting, and forecasting and analysis.  Additionally, the Director of Finance and Purchasing oversees the general administrative, human resources, and information technology functions for the business. 

Essential Job Duties and Responsibilities: (Additional duties may be assigned)

Accounting/Finance

  • Develop, implement, and maintain financial controls procedures, analyze financial information, and develop and implement management reporting systems.
  • Generate monthly, quarterly, and annual financial and operating reports to accurately report business position in accordance with generally accepted accounting procedures.  Make recommendations regarding variances and provide support and information to the President, Board of Directors, and department managers to meet business objectives. 
  • Interact with independent auditors for annual review and other areas as required throughout the year.
  • Develop and coordinate accounting and statistical data with and for all departments, including budgets.  Exercise accounting control to ensure that budgeted expenditures do not exceed amounts authorized.
  • Analyze, interpret, and report operating results related to financial performance.  Recommend and implement strategies to maximize profitability and meet company objectives for all divisions.
  • Compile and submit all reporting documentation including but not limited to sales tax reporting, bi-annual reports of Air Innovations International, Inc, (an IC Disc), quarterly sales commission report metrics and amounts, and sales and operations planning reports as required.
  • Assist with annual grant reporting requirements.
  • Coordinate and manage cash flow position through customer, vendor, and banking relationships.  Coordinate customer payment options, leasing, method of payment, and credit decisions.

Purchasing

  • Oversee purchasing department staff and optimize inventory and raw materials purchasing to meet customer requirements.
  • Identify and establish professional relationships with qualified vendors and/or suppliers to meet business objectives. 
  • Coordinate purchasing and supplier invoicing demands to optimize business and customer outcomes.
  • Establish procedures and systems for physical and accounting control of inventories and fixed assets.
  • Negotiate and implement supplier payment policies to optimize business position.

Information Technology

  • Coordinate and manage ERP system routine maintenance.  Identify opportunities to expand the company’s utilization of the ERP system and partner with the management team to implement expansions.
  • Coordinate and assist subcontractors with cyber security audits.
  • Train employees to troubleshoot technology issues and assist with issues they’re unable to resolve.
  • Work closely with department managers to determine the maintenance and growth needs of the network.
  • Monitor changing network technology and keep the senior management team informed of changes.
  • Responsible for creating and administering the company’s IT strategic plan.

Administrative

  • Manage the company’s IT and HR function, including subcontractors.  Identify qualified suppliers and negotiate contacts to meet business requirements.
  • Oversee the reception area and ensure appropriate staffing coverage to meet business needs.
  • Coordinate other required administrative services as required including but not limited to internal phone service and vendors and copier services.

Supervisory Responsibilities:

Supervisory responsibilities include recruiting; interviewing; making hiring recommendations; making final hiring decisions; instructing and training in work methods; assigning work; planning and scheduling work; checking and approving work; conducting performance evaluations; recommending salary adjustments; making effective recommendations regarding promotions; making final decisions on promotions; determining disciplinary actions; and making final decisions to terminate unsatisfactory employees.

Minimum Qualification Standards:

  • Bachelor’s degree in accounting, finance, or related field required.  CPA or advanced degree desired.
  • A minimum of 8 years accounting experience, prior Financial Director/Manager experience reporting to or working closely with the CFO in a manufacturing environment required.  Experience with international financial reporting experience desired.
  • Prior experience in or working knowledge of the financial operations of privately held firms desired.
  • High level computer literacy using spread sheet and integrated software required.  Computer proficiency and in-depth experience with Excel and financial accounting software required.
  • Experience in network administration and cyber security required.
  • Strong written and oral communication skills required to interact with diverse client, vendor, and customer groups.  Frequent professional oral and written interactions are required both within and outside the company.
  • Ability to coach, manage, and lead department staff to identify concerns, resolve issues and meet business objectives.
  • Excellent time management, organizations, and decision-making skills with the ability to manage multiple people, systems, and changing priorities to accomplish required goals.
  • Ability to be flexible and respond quickly and appropriately to variable and complex business challenges and opportunities.
  • Equivalent combinations of education and work experience will be considered

Knowledge, Skills, and Abilities:

  •  Strong organizational skills including the ability to manage multiple projects and details simultaneously.
  • Advanced analytical ability to gather and summarize data, find solutions to various administrative and financial problems, and prioritize work.
  • Ability to develop and maintain recordkeeping systems and procedures.
  • Ability to create, compose, and edit written materials.
  • Ability to gather data, compile information, and prepare reports.
  • Strong written and oral communication skills to interact with customers, vendors and co-workers in a professional and helpful manner in person or via phone or written correspondence.
  • Ability to develop, plan, and implement short- and long-term goals.
  • Ability to work independently and demonstrate initiative in meeting sales and revenue goals.
  • Leadership proficiency. 

Equipment, Machines and Software Used:

This position requires the regular use of a computer/iPad, printer, photocopier, fax machine, telephone, scanner, and postage meter.

 Computer Software: Microsoft Office to include Word, PowerPoint, Outlook, Excel, Access, Adobe Acrobat, ACT, and Infor CSI.

Air Innovations Inc is an EEO employer - M/F/Vets/Disabled
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