The Director of Finance and Purchasing is part
of the Senior Leadership Team responsible for leading the finance and
purchasing functions including all accounting and financial operations to meet
internal and external reporting requirements, raw materials acquisition and
inventory oversight, cash flow management, financial reporting, and forecasting
and analysis. Additionally, the Director
of Finance and Purchasing oversees the general administrative, human resources,
and information technology functions for the business.
Essential Job Duties
and Responsibilities: (Additional duties may be assigned)
implement, and maintain financial controls procedures, analyze financial
information, and develop and implement management reporting systems.
- Generate monthly,
quarterly, and annual financial and operating reports to accurately report
business position in accordance with generally accepted accounting
procedures. Make recommendations
regarding variances and provide support and information to the President,
Board of Directors, and department managers to meet business
- Interact with
independent auditors for annual review and other areas as required
throughout the year.
- Develop and
coordinate accounting and statistical data with and for all departments,
including budgets. Exercise accounting
control to ensure that budgeted expenditures do not exceed amounts authorized.
- Analyze, interpret,
and report operating results related to financial performance. Recommend and implement strategies to
maximize profitability and meet company objectives for all divisions.
- Compile and submit
all reporting documentation including but not limited to sales tax
reporting, bi-annual reports of Air Innovations International, Inc, (an IC
Disc), quarterly sales commission report metrics and amounts, and sales
and operations planning reports as required.
- Assist with annual
grant reporting requirements.
- Coordinate and
manage cash flow position through customer, vendor, and banking relationships. Coordinate customer payment options,
leasing, method of payment, and credit decisions.
- Oversee purchasing
department staff and optimize inventory and raw materials purchasing to
meet customer requirements.
- Identify and
establish professional relationships with qualified vendors and/or
suppliers to meet business objectives.
purchasing and supplier invoicing demands to optimize business and
procedures and systems for physical and accounting control of inventories
and fixed assets.
- Negotiate and
implement supplier payment policies to optimize business position.
- Coordinate and
manage ERP system routine maintenance.
Identify opportunities to expand the company’s utilization of the
ERP system and partner with the management team to implement expansions.
- Coordinate and
assist subcontractors with cyber security audits.
- Train employees to
troubleshoot technology issues and assist with issues they’re unable to
- Work closely with
department managers to determine the maintenance and growth needs of the
- Monitor changing network
technology and keep the senior management team informed of changes.
- Responsible for
creating and administering the company’s IT strategic plan.
- Manage the company’s
IT and HR function, including subcontractors. Identify qualified suppliers and negotiate
contacts to meet business requirements.
- Oversee the
reception area and ensure appropriate staffing coverage to meet business needs.
- Coordinate other
required administrative services as required including but not limited to
internal phone service and vendors and copier services.
responsibilities include recruiting; interviewing; making hiring
recommendations; making final hiring decisions; instructing and training in
work methods; assigning work; planning and scheduling work; checking and
approving work; conducting performance evaluations; recommending salary
adjustments; making effective recommendations regarding promotions; making
final decisions on promotions; determining disciplinary actions; and making
final decisions to terminate unsatisfactory employees.
Minimum Qualification Standards:
degree in accounting, finance, or related field required. CPA or advanced degree desired.
minimum of 8 years accounting experience, prior Financial Director/Manager
experience reporting to or working closely with the CFO in a manufacturing
environment required. Experience with international
financial reporting experience desired.
experience in or working knowledge of the financial operations of privately
held firms desired.
level computer literacy using spread sheet and integrated software
required. Computer proficiency and
in-depth experience with Excel and financial accounting software required.
in network administration and cyber security required.
written and oral communication skills required to interact with diverse client,
vendor, and customer groups. Frequent
professional oral and written interactions are required both within and outside
to coach, manage, and lead department staff to identify concerns, resolve issues
and meet business objectives.
time management, organizations, and decision-making skills with the ability to manage
multiple people, systems, and changing priorities to accomplish required goals.
to be flexible and respond quickly and appropriately to variable and complex
business challenges and opportunities.
combinations of education and work experience will be considered
Knowledge, Skills, and Abilities:
- Strong organizational skills including
the ability to manage multiple projects and details simultaneously.
- Advanced analytical ability to gather
and summarize data, find solutions to various administrative and financial
problems, and prioritize work.
- Ability to develop and maintain
recordkeeping systems and procedures.
- Ability to create, compose, and edit written
- Ability to gather data, compile information,
and prepare reports.
- Strong written and oral communication
skills to interact with customers, vendors and co-workers in a professional and
helpful manner in person or via phone or written correspondence.
- Ability to develop, plan, and implement
short- and long-term goals.
- Ability to work independently and
demonstrate initiative in meeting sales and revenue goals.
- Leadership proficiency.
Equipment, Machines and Software Used:
This position requires the regular use of a computer/iPad,
printer, photocopier, fax machine, telephone, scanner, and postage meter.
Computer Software: Microsoft Office to include Word, PowerPoint,
Outlook, Excel, Access, Adobe Acrobat, ACT, and Infor CSI.
Air Innovations Inc is an EEO employer - M/F/Vets/Disabled