Part-Time Office Administrator

Edmonton, AB Part-time
Hydrofarm LLC is an EEO employer - M/F/Vets/Disabled

Hydrofarm is a leading distributor and manufacturer of hydroponics equipment and supplies for controlled environment agriculture, including high intensity grow lights, climate control solutions, and growing media, as well as a broad portfolio of innovative and proprietary branded products.

For over 40 years, Hydrofarm has helped growers make growing easier and more productive. And while we have been around for over four decades, we’re not done yet! We continue to grow and expand our operations - bringing the best talent and capabilities to keep pace with our aspirations in the market.

Our mission is to empower growers, farmers and cultivators with products that enable greater quality, efficiency, consistency, and speed in their grow projects.

Aurora Peat Products produces professional grade Canadian Sphagnum peat moss products that enhance crop productivity and overall growing media quality for a wide range of industries and uses such as: soil mixes for the horticulture market, soil conditioners, mushroom casing material, general vegetable gardening, cannabis, and reforestation seedlings. We are a leader in promoting sustainability within our environment and industry.  We believe that people matter most - because our people drive our business, engage with our customers, and continue transform our company.

More information? Check us out - If you are aligned with our mission and beliefs, let's connect.

Position Overview

Office Administrator works directly with Logistics Coordinator to complete weekly scheduling of loads, including but not limited to, pulling all orders for the upcoming week, completing data entry of order numbers into weekly schedule, sending tenders to carriers, sending daily ETA emails to all scheduled carriers, and assisting when necessary with any questions carriers may have. 

This will be a part time position of 25hrs-30hrs a week.

Key responsibilities:

  • Check in all truck drivers and provide them their necessary paperwork for the assigned pickups on site. Following loading complete entry of data in customs and provide driver and dispatches copies.
  • Complete new customer entries in ITS customs system, ERP system, and Adobe templates.
  • Answer incoming calls and redirect them to appropriate departments, when required take clear and concise messages.
  • Greet and check in all vendors and advise shipping or specified employee of their arrival.
  • Complete daily invoicing for all orders shipped.
  • Maintain organized filing for both Accounts Receivable, and Accounts Payable.
  • Match Accounts payable invoices to packing slips for submission.
  • Order and maintain inventory of all office supplies (including staples, and amazon orders).
  • Supporting other departments with administrative tasks such as photo copying, scanning, and printing.


  • Previous 1 to 2 years experience in a similar position preferred
  • Ability to multitask
  • Excellent communication skills and a team player 
  • Organized and Detail Oriented
  • Ability to prioritize tasks to ensure completion of daily duties
  • Ability to work under pressure and meet deadlines
  • Basic knowledge of: Excel, Adobe, Word, and Outlook
  • Ability to work overtime when required
  • Ability to be cross trained in multiple functionality 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice

Hydrofarm is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, color, national origin , ancestry, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability, genetic information, age, marital status, sexual orientation, military and veteran status, denial of family and medical care leave, or any other characteristic protected by federal, state or local law.

Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

The Company will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities unless the accommodation would impose an undue hardship on the operation of our business. 

Please visit our careers page to see more job opportunities.

Please visit our careers page to see more job opportunities.

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