Law Office Coordinator

Pensacola, FL Full-time

Legal Services of North Florida has an opening for an Law Office Coordinator in our Pensacola, FL location. Come work with great people who do hard work to better the lives of low-income and vulnerable individuals in our communities. LSNF handles more than 7,300 cases a year and does not charge their clients for their legal services. Be a part of a non-profit law firm, with 95+ employees in six offices across North Florida, that seeks legal justice while understanding the value of work-life balance. Work independently and as part of a team to obtain positive results for clients with a focus on civil law matters such as family law, disaster recovery, veterans' legal services, victims' advocacy, public benefits, and real property law. 

Support Staff at LSNF have the ability to work collaboratively with superior legal professionals in civil litigation and administrative law to strategize and advocate on behalf of clients and seek justice. LSNF legal staff engage in significant litigation including large scale impact work and appellate work. To fulfill the mission to remove barriers to legal access, LSNF carries out community education and outreach with two Justice on the Block mobile response units where individuals can speak to an attorney, apply for our services, or have assistance filing pro se documents

Law Office Coordinator plays a critical role in the efficient and effective delivery of legal assistance. The primary functions are as an office manager and a legal secretary. In support of the legal delivery staff, Law Office Coordinator handles client letters, case file management, and provides back-up assistance to front desk staff, when needed. As an office manager, the Law Office Coordinator supervises three support staff members who provide front desk and phone support to firm clients and applicants and provide clerical assistance to legal staff. Law Office Coordinator office manager duties include preparing weekly applications for review by attorney staff, ensuring timely mail communications, ordering needed supplies, making travel arrangements for staff, maintaining a safe and effective work environment, and coordinating front desk and phone coverage.

Applicants should be organized and skilled at prioritizing tasks.  Individual must be flexible to adjust priorities to recognize and address legal emergencies, as they arise.  Ideal candidates will enjoy a variety of tasks through a work day and have well developed problem-solving skills. Applicants should be a good typists, with excellent grammatical skills and experienced with office technology such as printing, scanning, and faxing.  Candidate should also have excellent interpersonal skills and experience with direct client interactions. Applicants must complete Legal Services of North Florida online employment application and submit a resume to be considered for this position. 

Salary offers depend on experience. Applicants with minimum qualifications can expect an entry salary of $29,000.00. Candidates with more experience can expect a higher salary range up $55,000 depending on experience. Comprehensive fringe benefits package includes:

  • Full-time is 35 hours a week.
  • Offices open to public Monday - Thursday
  • Immediate paid time off includes holidays, sick leave, and personal leave
  • Personal or vacation leave earnings equal 2.4 weeks a year and after two years, increases to four weeks per year
  • 100% fully paid health insurance for employee & dependent children after 60 days of employment
  • Employer paid life insurance policy of $25,000
  • Employer contributes 6% to retirement/ 401K plan, after one year of full-time service, no match required
  • Additional voluntary options of dental, vision, term life, disability, and other insurance coverages are also available. 
  • Flexible Work Plans including remote work options are available after 6 months of employment

Minimum Qualifications for Law Office Coordinator position is a high school diploma or equivalent and three years of administrative or clerical work with one year having been in a legal secretary role. Must have previous experience supervising or mentoring/ training. Additional education of paralegal studies or legal studies concentration can be substituted on a year for year basis for up to two years of experience.

To learn more about Legal Services of North Florida:

This company is an equal opportunity employer and does not discriminate because of race, color, religion, sex, age, marital status, disability, veteran status, national origin, pregnancy, genetic information, sexual orientation, gender identity, or any other protected category.

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