Events Coordinator

The Mustard Seed Edmonton, AB
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Are you developing your career and want to support a team of professionals and support an organization that serves the vulnerable population in our community? The Mustard Seed is seeking to expand our events profile and team, so are looking to fill a role in Edmonton and one in Calgary.  We are looking for Event Coordinators with 1 to 3 years of experience who are adaptable, take initiative and work collaboratively with all stakeholders.  Reporting to our Campaign Development Officer, these roles are responsible for planning and executing impactful fundraising events throughout the year as part of a dynamic fundraising team to meet the fund development and stewardship goals of The Mustard Seed.

Responsibilities involve events management and execution including the planning, design, and production of fundraising events while managing all project delivery elements within time limits, the preparation of formal briefing materials with event details for distribution, and to organize the logistics of assigned events. This role will ensure event stays on budget, monitoring financial commitments during lead-up to event and making alternate arrangements with supervisor and finally to determining benchmarks for success prior to each assigned event, evaluating their effectiveness after the event, and incorporating improvements for future planning. Some travel to assigned regional events to provide on-site support and management, working with local team members and volunteers, will be required.

Position Type: Full time
Reporting to: Campaign Development Officer
Location: Edmonton, AB
Number of Positions to Fill: 2, second position is located in Calgary, AB 

QUALIFICATIONS AND SKILLS  

  • Related post-secondary education or 1- 2 years of professional experience managing in-person and digital events
  • Ability to be creative and “think outside the box” to design events for the purposes of revenue and brand-raising
  • Goal-oriented with a passion to build hope and well-being for those living in poverty
  • Strong ability to manage multiple projects and adhere to strict deadlines
  • Excellent organizational skills with high attention to detail
  • Ability to solicit donation and sponsorship support, adhere to budgets, negotiate contracts, and build productive business relationships
  • Proven ability to oversee 20 staff and volunteers per project; excellent customer service and interpersonal skills
  • Effective problem-solving skills and ability to work under pressure
  • Proficiency in MS Office software, SharePoint and social media tools; knowledge of donor and event management databases considered an asset
  • Highly organized, budgeting and negotiation skills
  • Clear and effective communicator

WORKING CONDITIONS

  • Full-time, 40 hours per week. Flexibility with evening and weekend work will be required
  • Fast paced environment with periods of high-volume workload
  • Frequent travel required.  A valid class 5 driver’s license and access to a vehicle required.
  • Extended computer use, sitting, standing, walking, and must be able to lift up to 20 pounds
  • Driver’s Abstract, $2 Million Liability Insurance and Employment Security Check is required
  • Employment Security Check is required.
  • As The Mustard Seed is a Christian ministry, we require our employees to agree to respect and not detract from The Mustard Seed’s Employment Values during their employment at The Mustard Seed
  • Must have legal authorization to work in Canada on a full-time basis for any employer
  • Your privacy is important to us. The information we collect is used solely for consideration for employment
  • To support our staff and the vulnerable population we serve, we require new hires to have at least one dose of the COVID 19 vaccination.

COMPENSATION & BENEFITS

  • The Mustard Seed offers a competitive compensation package including 100% employer paid extended health and dental benefits for staff and dependents, matching RRSP after one year of service, and wellness days.
 
 
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