Administrative Responsibilities

• Plan, schedule, and coordinate meetings, appointments, and conference calls.

• Manage all aspects of general office operations, including vendor relations, invoicing, and inventory control.

• Interpret and apply organizational policies, procedures, and regulations.

• Handle complex travel arrangements for the Register of Deeds and senior leadership, including applications and approvals.

• Prepare and deliver concise reports, project updates, and executive recommendations.

• Draft directives, policies, and high-level correspondence for executive review.

• Maintain confidential records, ensuring accuracy, compliance, and timely information sharing.

• Oversee and implement programs, initiatives, and special projects from start to finish.

• Manage HR functions such as onboarding, offboarding, FMLA, disability processes, and employee transitions.

• Coordinate catering and food service for in-office and special events.

• Represent the office at Metro and industry-related meetings, training sessions, and policy briefings.

Communications Responsibilities

• Lead media relations, including writing press releases, assembling press kits, pitching stories, and fielding media inquiries.

• Create and distribute e-blasts, op-eds, news stories, and executive bios for various platforms.

• Oversee content development for the organization’s website, brochures, and advertising campaigns.

• Manage social media presence (Facebook, Twitter, Open Door), including content creation, curation, and posting.

• Design and deliver impactful PowerPoint presentations and promotional materials.

• Coordinate photography sessions, including scheduling, locations, and vendor management.

• Handle community relations, event planning, and outreach logistics.

• Manage annual holiday card campaigns, including mailing list updates and distribution.

• Compile communications reports and recommendations to track performance and outcomes.

Preferred Knowledge and Education

• Bachelor’s degree in Communications, Business Administration, or related field.

• Project management experience with proven ability to oversee complex initiatives.

• Media liaison experience and strong background in community engagement.

• Proficiency with Canva, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and Photoshop.

Required Skills and Abilities

• Strong critical thinking and problem-solving skills.

• Agility, adaptability, and responsiveness in fast-paced environments.

• Excellent relationship management and interpersonal communication skills.

• Commitment to continuous learning and professional development.

• Demonstrated ability to prepare clear, concise, and insightful reports.

• Expertise in project management and execution.

• Skilled communicator across diverse audiences and platforms.

Minimum Qualifications

A combination of education and executive-level administrative support experience that equips the candidate to excel in this role. A bachelor’s degree plus extensive experience supporting senior leadership is strongly preferred. Expert-level proficiency in Microsoft Office Suite is required.

Salary Range

$57,000 – $74,000 Annually (depending on qualifications and experience)

Benefits – Metro Government Employee Package

• Professional Development Opportunities

• Comprehensive Health Insurance

• Retirement Plan Participation

• Paid Time Off (vacation, sick leave, holidays)

• Employee Discounts

• Vision and Dental insurance

• Flexible Spending Account (FSA) options

• Life Insurance coverage

• Employee Assistance Program (EAP)