Receptionist

GENERAL SUMMARY:
Responsible for switchboard operation, guest reception, mail service, and clerical duties.
PRIMARY RESPONSIBILITIES:
* Answer and direct incoming telephone calls to the proper office or person.
* Greet guests as they enter the building.
* Provide backup administrative support, including filing, scanning, and word processing, as requested.
* Process incoming packages and mail, route to the proper department or person.  This includes handling physical mail, along with emails and online document retrieval.
* Process outgoing packages and mail, prepare mailing labels or envelopes as required.  This includes delivering mail to the post office, which is one block away from the office.
* Perform data entry as requested.
* Develops and maintains the office as a professional, organized physical space for staff and visitors.
* Performs other duties as required. These duties may include assignments in job classifications other than the primary assignment.
KNOWLEDGE, SKILLS & ABILITIES:
* Demonstrates ability to maintain confidentiality of private business information.
* Proactive and organized with demonstrated attention to details.
* Ability to efficiently collect, process, and communicate detailed information.
* Motivated self-starter that can work with a high degree of independence.
* Effective time management skills.
* Proficient in Outlook and Microsoft Office Suite.
* Proficient in typing and data entry.
* Promptness, flexibility, and a willingness to learn.
* Outgoing, goal driven, and detail orientated.
* Uses critical thinking skills to solve problems and see projects through start-to-finish.
* Basic computer skills with proficiency in the Microsoft Office Suite of Programs.
EDUCATION, LICENSES AND EXPERIENCE:
* High School diploma or equivalent required.
* Prior experience in a comparable position operating a multi-line telephone system preferred.
* Valid Drivers License