Safety and Compliance Officer

Position Summary

The Safety and Compliance Officer supports the administration and execution of the organization's environmental, health, safety, and compliance programs. This position is responsible for promoting a safe work environment, ensuring compliance with applicable regulations, conducting inspections and audits, investigating incidents, and supporting employee safety training.

Reporting to the EHS Manager, the Safety and Compliance Officer serves as a resource to employees and management by providing guidance on safety policies, identifying potential hazards, and recommending corrective actions. The role also supports workers' compensation, drug and alcohol testing, risk management, and regulatory reporting activities.

Key Responsibilities

Safety Compliance and Inspections

• Support the implementation, monitoring, and enforcement of company safety policies and procedures to maintain a safe working environment.
• Ensure compliance with applicable OSHA, federal, state, and local safety regulations.
• Monitor regulatory changes and communicate updates and recommendations to management.
• Conduct routine safety inspections of facilities, equipment, machinery, and work areas to identify hazards and compliance concerns.
• Perform safety audits, document findings, recommend corrective actions, and track corrective measures through completion.
• Observe employee work practices to identify unsafe behaviors and reinforce proper safety procedures and use of personal protective equipment (PPE).
• Address unsafe conditions and behaviors promptly to reduce workplace risks.
• Maintain accurate safety records, including OSHA injury and illness logs, inspection reports, and required regulatory documentation.
• Ensure required safety notices and OSHA postings are current and properly displayed.
• Communicate inspection findings, safety concerns, and compliance issues to appropriate management and operational teams.

Incident Investigation and Reporting

• Investigate workplace incidents, injuries, near misses, and vehicle accidents to identify root and contributing causes.
• Prepare detailed incident investigation reports, including findings, corrective actions, and recommendations to prevent recurrence.
• Coordinate follow-up activities to ensure corrective and preventive measures are implemented.
• Communicate investigation findings and recommendations to management.
• Assist with developing and delivering follow-up training based on incident findings and identified safety trends.

Safety Training and Education

• Assist with developing, coordinating, and delivering safety training programs for employees, supervisors, and management.
• Support new hire safety orientation and ongoing employee safety education.
• Coordinate training related to OSHA requirements, defensive driving, injury prevention, safe work practices, and other applicable safety topics.
• Assist with DOT-required, substance abuse, and reasonable suspicion training, as applicable.
• Maintain accurate training records and monitor completion of required safety training.
• Support safety meetings, refresher training, and remedial training initiatives.

Workers' Compensation and Risk Management

• Support workers' compensation activities, including injury reporting, claims documentation, and coordination of return-to-work or light-duty assignments.
• Collaborate with supervisors, medical providers, clinics, and third-party administrators to support employee injury claims and recovery processes.
• Maintain accurate workers' compensation records and assist with claim follow-up.
• Assist with insurance renewals, certificates of insurance, and provider surveys.
• Support management and legal counsel with claims documentation, witness statements, and evidence collection.
• Provide input on safety-related vendors and contractors and assist with monitoring safety program expenses.
• Maintain inspection, incident, and training records within the organization's safety management system.

Drug and Alcohol Testing Support

• Assist with administering company drug and alcohol testing programs, including DOT-regulated testing where applicable.
• Support compliance with company policies and applicable federal and state testing requirements.
• Maintain accurate and confidential testing records and assist with required compliance reporting.

Knowledge, Skills, and Abilities

• Regulatory Knowledge: Working knowledge of OSHA regulations and applicable federal, state, and local safety requirements.
• Safety Program Administration: Understanding of workplace safety practices, incident investigations, workers' compensation, risk management, and drug and alcohol testing procedures.
• Analytical and Problem-Solving Skills: Ability to identify hazards, investigate incidents, determine root causes, and recommend practical corrective actions.
• Attention to Detail: Strong organizational skills with the ability to maintain accurate records, identify compliance gaps, and monitor corrective actions.
• Communication Skills: Ability to communicate safety requirements effectively and prepare clear, accurate reports and documentation.
• Training and Education: Ability to present safety information and provide effective training to employees and management.
• Interpersonal Skills: Ability to build productive working relationships with employees, supervisors, management, medical providers, and external partners.
• Planning and Organization: Ability to prioritize responsibilities, manage multiple activities, and meet reporting and compliance deadlines.
• Integrity and Accountability: Demonstrates sound judgment, consistency, professionalism, and the ability to address safety concerns appropriately.
• Adaptability: Ability to respond effectively to changing priorities, workplace incidents, and evolving regulatory requirements.
• Technology Proficiency: Proficiency with Microsoft Office applications and the ability to learn and utilize safety management software.
• Continuous Improvement: Commitment to staying informed of industry standards, regulatory changes, and safety best practices.

Education and Experience

• Bachelor's degree in Occupational Health and Safety, Environmental Safety, Business Administration, Public Administration, or a related field preferred.
• Associate's degree combined with relevant professional experience and training may be considered.
• Two (2) to four (4) years of experience in occupational health and safety, safety compliance, or a related field.
• Experience conducting workplace inspections, incident investigations, safety audits, or employee safety training preferred.
• Relevant professional experience may be substituted for formal education on a year-for-year basis.
• Additional relevant education or specialized training may be considered in place of minimum experience requirements.

Work Environment and Physical Requirements

• Work is performed in a combination of office and operational environments, including regular inspections and walkthroughs of facilities, equipment, and work areas.
• May require travel to company locations and off-site facilities.
• Requires the ability to sit, stand, walk, bend, stoop, kneel, crouch, reach, and occasionally crawl while performing inspections or related duties.
• Must be able to lift or exert up to 10 pounds of force.
• Requires the ability to communicate effectively, both verbally and in writing, and to observe workplace activities and potential safety hazards.
• Requires the ability to review and analyze written documents, electronic records, and safety-related data.
• May require the use of measuring devices, inspection equipment, and operation of motor vehicles.
• May involve occasional exposure to varying environmental conditions in operational or field settings.
• Flexibility to work outside normal business hours may be required to respond to incidents, conduct investigations, or meet operational and compliance needs.

Additional Information

The responsibilities outlined above are intended to describe the general nature and level of work performed in this position and are not an exhaustive list of all duties, responsibilities, or qualifications. Additional duties may be assigned based on business needs.

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