Receptionist

Job Summary

The receptionist performs routine clerical, secretarial and administrative work in answering telephones, receiving the public, providing customer assistance, data processing, record-keeping and will be responsible for the first impression we make.

Primary Responsibilities

• Answer the phone in a timely manner, take messages, and redirect calls to appropriate offices
• Keep front desk tidy and presentable with all necessary material
• Keep an agenda of everyone’s meetings during the week
• Complete procedures when guests arrive and leave
• Copy, file, organize, and maintain paper or electronic documents and records; update when necessary
• Monitor office supplies and place orders when necessary
• Receive letters/packages and directs to appropriate personnel
• Performs various clerical functions as directed

Requirements Qualifications

• Knowledge of administrative and clerical procedures
• Excellent phone skills and computer skills
• Excellent organizational and multitasking abilities
• Excellent communication and organizational skills
• Able to deal with complaints and give accurate information
• A customer-oriented approach is essential

Preferred Qualifications

• High School diploma; additional qualifications will be a plus
• 1-2 years of receptionist experience
• Bilingual Spanish/English