Program Assistant, Self Employment program

Job Title:  Program Assistant, Self Employment program

Status: Regular, Full Time (Union position)
Hours: 28 hours per week
Schedule: Tuesday to Saturday (9.00 am to 4.30 pm)

Grid: 10
Wage: $25.95 - $29.76 (Starting $25.95)

Start Date:  ASAP 
End Date: April 30, 2026

Date Posted: May 7, 2024
Closing Date:  Open until filled

Please note that internal applicants must apply by May 13, 2024. Internal applications received after this date will not be considered as internal and seniority will not apply as position will remain open until filled.

The Opportunity

The Program Administrative Assistant is responsible for all administrative duties related to Self Employment program These duties primarily include data collection for reporting, record keeping, maintaining client referrals and waitlists and overall support of direct service provision.

Key Responsibilities:

• Maintains knowledge of the availability and eligibility requirements of Self Employment program
• Coordinates with Business Advisors , rental space and event booking partners to ensure deliverables are completed
• Ensures Timesheets are completed in a timely manner and that they are accurate and completed correctly before they are signed by the Manager
• Supports Manager in completing expense claims and ensures claims are filled out accurately
• Assists with event planning and event management
• Performs all administrative duties related to the program such as compiling data for reports, waitlists, attendance sheets, client feedback etc.;
• Compiles and maintains program statistical information;
• Manages, tracks and distributes resources for program clients;
• Performs opening and closing office procedure at Program delivery sites;
• Attends and/or assists in organizing related program events;
• Supports manager in the preparation of funding proposals and program budgets;
• Keeps manager informed of significant developments;
• Types and edits program correspondence including reports and other documents;
• Assist with program promotion to community services, the media and DIVERSEcity’s programs;
• Checks supply inventories, orders and purchases program materials with approval from Manager.

Qualified candidates will possess:

• Post-secondary training or certificate in Office Administration and a minimum 2 years experience in an office environment;
• Recent, relevant experience working in administration in non- profits an asset;
• Strong English communication skills, written and oral;
• Access to a vehicle and valid driving license
• Ability to communicate effectively with people with limited English proficiency;
• Excellent computer and Internet skills (advanced knowledge of MS Office, Excel, CRM databases and other databases), with a typing speed of 50wpm;
• Competency with office equipment, procedures and business communications;
• Professional telephone manners and good interpersonal skills;
• Ability to work cooperatively within a teams;
• Excellent organizational and time-management skills;
• Exhibits cross-cultural competency.

A Criminal Record Check is a requirement of employment.

APPLICATION REQUIREMENTS:

To apply, please upload your resume and cover letter as separate attachments.  Please note that only Word or PDF formats can be accepted.   As part of the application process, you will be prompted to complete a short questionnaire. Please ensure all questions are answered. 

To view all opportunities at DIVERSEcity visit www.dcrs.ca/work-with-us/.

Additional Information:

This position is based in our Surrey office and offers a blend of in-office and remote work.  DIVERSEcity has implemented new safety procedures for in-office and in-person work, to view our safety plan, please visit www.dcrs.ca/news/diversecity-covid-19-safety-plan/.  As an organization we continue to monitor public health and safety guidelines in order to maintain a safe working environment for DIVERSEcitys staff, clients, and community.  This position is not available for sponsorship, only candidates legally entitled to work in Canada can be considered.  

A comprehensive job description will be provided to all candidates shortlisted for interviews.

DIVERSEcity is committed to employment equity and encourages applications from people of all gender identities and expressions, persons with disabilities, Indigenous peoples and visible minorities. Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact our HR department at recruitment@dcrs.ca. Any personal information provided will be maintained in confidence.

About DIVERSEcity:

DIVERSEcity Community Resources Society is a registered charity devoted to helping newcomers. For 40 years we have focused on providing specialized services newcomers to find employment, learn English, find housing, deal with family challenges, work through mental health issues and access medical care. DIVERSEcity is a client-centred organization committed to quality and accountability. We value growth, respect, integrity and compassion. To learn more about DIVERSEcity visit us at www.dcrs.ca/.

We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.