People & Culture Assistant Summer Student

Status:  Temporary, Full-Time 8 weeks (35 hours weekly)

Date Posted:  April 24, 2024
Closing Date: May 24, 2024

Schedule:  Monday - Friday

Wage: $25.00/hr

The Opportunity:

We are currently seeking a People & Culture Assistant to join our People & Culture Team for the summer.  If you have a passion for providing an exemplary HR experience and want to work in a fast paced environment this opportunity is for you! The People & Culture Assistant will work within the People & Culture Department providing both recruitment and administrative support.

Key Responsibilities:

• Assists with the recruitment process by creating job postings, scheduling phone, video and in-person interviews with hiring managers;
• Performs a range of administrative duties often involving material of a confidential nature.
• Assists with preparing and developing HR correspondence including employment verification letters and other employee correspondence;
• Acts as a front line resource for all employee inquiries and actively manages the HR mailbox and assigns/forwards correspondence to the appropriate team member;
• Responsible for the maintenance of employment records in the HRIS, ensuring complete accuracy, confidentiality and compliance with by-laws and other regulatory bodies;
• Acts as minute taker at Labour Management Committee meetings;
• Responsible for all HR filing as needed;
• Participates in the OH&S Committee as the P&C representative;

• A minimum of one year’s post-secondary education in Human Resources or related field of study;
• One year’s experience in Human Resources;
• One year’s experience in an office environment;
• Experience working with Human Resources Information Management Systems and Applicant Tracking Systems;
• Strong written, oral and presentation communication skills;
• Demonstrated effective time management and organization skills;
• Demonstrated ability to act with discretion and maintain confidentiality;
• Computer literacy in Power Point, MS Word, MS Excel, MS Teams, E-mail and internet applications including Zoom;
• Proven problem-solving abilities, adaptable, and exercises good judgment.

• CPHR or working towards designation;
• Experience within a unionized environment;
• A second language.

A criminal record check is required as a part of this process.

Application Requirements:

To apply, please upload your resume and cover letter as separate attachments.  Please note that only Word or PDF formats can be accepted.   As part of the application process, you will be prompted to complete a short questionnaire. Please ensure all questions are answered. 

To view all opportunities at DIVERSEcity visit www.dcrs.ca/work-with-us/.

Additional Information:

This position is based in our Surrey office and is a blend of remote and in-person services.  DIVERSEcity has implemented new safety procedures for in-office and in-person work, to view our safety plan, please visit www.dcrs.ca/news/diversecity-covid-19-safety-plan/. Successful candidates will be provided with the training and equipment to safely carry out their duties, ensuring the best protection for our staff and clients.

A comprehensive job description will be provided to all candidates shortlisted for interviews. 

DIVERSEcity is committed to employment equity and encourages applications from people of all gender identities and expressions, persons with disabilities, Indigenous peoples and visible minorities. Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact our People & Culture department at (hr@dcrs.ca). Any personal information provided will be maintained in confidence.

About DIVERSEcity

DIVERSEcity Community Resources Society is a registered charity devoted to helping newcomers. For 40 years we have focused on providing specialized services newcomers to find employment, learn English, find housing, deal with family challenges, work through mental health issues and access medical care. DIVERSEcity is a client-centred organization committed to quality and accountability. We value growth, respect, integrity and compassion.  To learn more about DIVERSEcity visit us at https://www.dcrs.ca/.

We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.