Payroll/HR Coordinator
Brooksville Healthcare
Brooksville, Florida
Payroll/HR Coordinator
Department: Administration
Reports To: Business Office Manager
General Purpose:
The position is responsible for maintaining confidentially of the payroll and human resource
records necessary to properly account for the transactions of the business and safeguard assets by
following company procedures. Recording accurate and timely transactions are critical.
Qualifications:
• Must have high school diploma or equivalent.
• Must have at least three years’ experience as a Payroll/HR Coordinator preferably in a
skilled nursing facility an Associate’s Degree is preferred.
• Must have the ability to work in a fast-paced environment and be able to follow oral and
written instructions.
• Kronos timekeeping system experience preferred.
• Experience using Excel, Powerpoint, and Word.
• Must present a professional appearance.
• Must be proficient in basic mathematical skills and understand the reconciliation process.
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical
situations.
• Must be able to work well and cooperate with fellow employees.
• Excellent interpersonal and conflict-resolution skills.
• Solid time management and prioritization skills.
• Must be able to meet all local health regulations and pass the pre/post-employment physical
exam if required. This requirement also includes drug screening, criminal background
check, and reference inquiry.
Duties and Responsibilities:
1) Coordinate and champion the hiring process for all new hires, including new hire
orientation.
2) Conduct reference checking, abuse registry checks, and certification/licensure checks (if
applicable), prior to giving job offer.
3) Conduct criminal background checks, as required, on all post-offer applicants.
4) Maintain, on a daily basis, a record of disciplinary action and work attendance, including
call-ins, leave of absence, sick leave, FMLA leave, Leave of Absence, and Workers’
Compensation leave.
5) Maintain a record of due dates for all performance evaluations and notify supervisors
when evaluations are due.
6) Assist with maintaining TB skin test and Hepatitis B shots due dates and notify
supervisors when such items are due for their department. Maintain records in
confidential files.
7) Conduct benefit enrollment meetings with new hires. Notify employees of end of the 30-
day probationary period and corresponding eligibility for benefits. Maintain current and
accurate records of benefits eligibility.
8) Follow-up on all work-related injuries and illnesses as directed by policy and procedure.
9) Maintain OSHA log.
10) Submit all new hire forms to the corporate office.
11) Maintain I-9 forms. Responsible for completing appropriate employer sections of the I-9
forms. Verifies that employees are eligible for employment. Responsible for following up
on work authorizations that expire.
12) Ensure that all required posters and documents are posted in appropriate locations
throughout the facility.
13) Creates and maintains all employee files and assures all files are complete per federal,
state, local requirements.
14) Maintain and update human resource records, forms, and policies.
15) Responsible for assisting managers and supervisors in understanding company policies
and procedures.
16) Ensure accurate and timely processing of bi-weekly payrolls in accordance with company
policies, practices, and procedures as well as appropriate federal and state regulations.
17) Audits payroll data before transmission.
18) Conduct all exit interviews.
19) Ensure the overall implementation of all corporate approved HR policies are
implemented and followed.
20) Review, process and verify time sheets to ensure compliance with company policies and
employment laws.
21) Ensure accurate and timely processing of employee data.
22) Understand internal payroll processes and identify opportunities for improvement.
23) Respond quickly and accurately to calls, emails and personnel requests from employees.
24) Respond appropriately to time-sensitive HR issues such as calls, emails, and personnel
request from employees.
25) Support planned response in safety or security emergencies affecting the facility
(including weather)
Physical and Sensory Requirements: Walking, sitting, standing, reaching, stooping, bending,
lifting, grasping, pushing and pulling, and fine-hand coordination. Ability to hear and respond to
overhead pages. Ability to communicate with residents, families, personnel, vendors, and
consultants. Ability to apply training and in-service education provided. Must present a neat,
clean, professional appearance and demonstrate a positive approach with employees and
residents.
OR