Front Desk Agent

Hotel Front Desk/ Guest Service Enthusiasts!

Be...an Innovator, a Motivator, a Leader, a Team Player - Most of all, Be Baywood!

With our "It's My Pleasure!" philosophy we have become one of the Nation's fastest growing hotel development & management companies.

Join us as our Hotel Guest Service Agent/Front Desk at our Canopy by Hilton located at 324 E State St. Ithaca, NY. (Room Count:131)

Successful Candidate will be able to :

 Flexible Scheduling, days, nights, weekends, Holidays.

Previous hotel Front Desk experience preferred; however, ability gained through 1+ years related employment (customer service) or on-the-job training may substitute for actual Front Desk experience.

Hilton OnQ Certification is a plus but not required

 Must possess excellent public relations skills and warm and friendly attitude

Summary: Ensures guest satisfaction by providing courteous and efficient service. Responsible for the accurate registration, posting of charges, Check-In / check-out of guests. Handles guest questions and concerns as required by management. Adheres to specific Brand Standards as required.

Job Duties

? Provides courteous guest service by responding promptly and efficiently to inquiries, requests, complaints, and by accurately processing guest mail and messages.

? Coordinates the delivery of guest services by other hotel departments and outside businesses.

? Processes all incoming and outgoing reservation and cancellation requests in a timely manner by mail, telephone, in person, and via the franchise system.

? Assists guests upon arrival and handles check-in procedures swiftly and accurately, as per brand and Baywood requirements.

? Handles check-out procedures swiftly and accurately and assists guests on departure.

? Maximizes room revenue and occupancy levels through suggestive selling for upsell potential as well as walk in guests.

? Has knowledge of marketing programs applicable to the hotel, local area, and all hotel functions and outlets, and properly presents the programs to guests.

? Handles departmental accounting of monies, receipts, guest accounts, and other forms of credit. Operates the department’s cash register.

? Maintains information and communication sources such as, log book, franchise directories, checklists, and electronic communication.

? Operates PBX (switchboard) equipment to handle incoming calls, outgoing calls, wake up calls, do-not-disturbs and the paging of guests, as well as maintains guest and staff privacy and security.

? Operates the franchise terminal and performs designated maintenance tasks. Has understanding of in-house computers and monitors computer accuracy to ensure maximum occupancy.

? Maintains procedures for credit control and handling of financial transactions.

? Maintains procedures for security of monies, guest security and emergency procedures.

? Receives departmental-related guest complaints and ensures corrective action is taken. Completes brand specific log and follows brand protocol for guest complaints, including escalation to management if needed, and completed follow up.

? Performs other assignments as requested.

? Adheres to departmental communication through the effective use of staff meetings, log books, and bulletin boards.

? Audits all accounts to ensure they balance, to include such accounts as tray and city ledger, reservation deposits, credit card accounts, and room, food & beverage, and banquet charges.

? Transfers charges and deposits to master accounts.

? Closes necessary accounts at month end.

? Prepares final reports of all daily revenue summaries.

? Posts all room and tax revenues and late charges.

? Ensures all revenues, adjustments, taxes and gratuities are accurately distributed from POS system (at some properties)

? Operates and/or understands in-house computer systems.

? Maintains positive communication with accounting department.

? Follows all company policies and procedures as outlined in Policy Manual.

? Is skilled in and responsible for Life Safety Procedures and equipment.

? Participates (at some properties) in MOD schedule.

? Additional duties may be added at any time at the discretion of management.

Baywood Hotels is an Equal Opportunity employer and a drug-free workplace. M/F/Vets/Disabled