Finance Manager

• Oversee the Agency’s day-to-day financial operations including contract reviews, financial reporting and analysis, budgeting, compensation evaluation, accounts receivable, accounts payable, payroll and collections.

Reporting Relationship

• Reports to Agency Manager/Administrator

Supervisory Relationship

• Supervises accounting staff.

Managerial Roles & Responsibilities

• Provide leadership to accounting areas of the Agency.

• Maintain a system of accounts and keep books and records on all transactions and assets.

• Prepare and analyze monthly financial and management reports, including income statement, balance sheet, budget and variance, projections and forecast, and cash flow.

• Maintain control of the general ledger, accounts payable, expense reports, billing, and payroll.

• Administer payroll, using various tools and, if indicated, partnering with a payroll agency to deliver payments.

• Provide input for making better decisions about formulating and executing strategy and provide guidance and analysis to Agency Manager/Administrator, Management Team and/or Board of Directors to improve results.

• Supervise the accounting staff and assign jobs relevant to accounts payable, accounts receivable, new-hire accounting staff orientation and benefits administration. 

• Oversee maintenance of personnel files.

• Assist in the management of grants reporting, compliance, and reconciliation.

• Prepare a variety of financial scenarios as requested.

Operational Roles & Responsibilities:

• Ensure that all financial transactions are processed accurately, in a timely manner and in accordance with generally accepted accounting principles.

• Develop, implement, and maintain processes and controls that are current best practices related to transaction processing.

• Manage, oversee, process (as appropriate), and act as backup for processing payroll, accounts payable, revenue and expense, fixed assets, cash, bank reconciliations, and allocations.

• Perform month-end closing procedures, including overhead allocations, account reconciliations, and updating schedules.

• Maintain an orderly accounting filing system.

Reporting Roles & Responsibilities:

• Assist in issuing timely, accurate, and complete financial statements for Manager/Administrator, Management Team and/or Board of Directors.

• Assist in coordinating the preparation of the draft audited financial statements and all tax returns.

• Coordinate the preparation of financial information in the Agency’s Annual Report.

• Recommend and report upon benchmarks against which to measure Agency performance.

• Calculate and issue financial and operating metrics from the analysis of Agency’s financial statements.

• Assist in production of cash flow reports, annual budget, and forecasts.

• Calculate variances from the budget and report significant issues to management.

• Provide for a system of management cost reports.

• Provide financial analyses and models as needed.

Compliance Roles & Responsibilities:

• Ensure all governmental and Agency compliance policies and standards are implemented and maintained

• Prepare and assist with developing audit schedules for the annual audit.

• Suggest improvements in processes to increase effectiveness.

• Gather relevant information for the annual tax return.

• Oversee state tax return registration filings.

Skills & Abilities:

• Exceptional verbal and written communications skills.

• Results-oriented and process-driven. 

• Impeccable attention to detail.

• Excellent time management skills. 

• Ability to organize and manage multiple priorities.

• Ability to interact effectively with others, both internally and externally.

• Ability to perform multiple tasks and meet critical deadlines while maintaining accuracy and quality.

• Ability to make complex and time-sensitive decisions in the best interests of the Agency.

Qualifications:

• Bachelor’s Degree in accounting or finance. CPA is preferred but not required.

• Minimum of 3-years of finance and accounting experience, including finance, accounting, audit, and analysis (including gathering, evaluating, presenting, and reporting financial information).

• Experience in coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for investments.

• Proficiency with accounting software.