Executive Assistant to the CEO

About Pathways to Life, Inc.
Pathways to Life, Inc. is a growing behavioral health organization dedicated to improving the lives of individuals and families through compassionate care, high-quality services, and strong community partnerships. Our team is committed to excellence, integrity, and supporting the communities we serve.

Position Overview
Pathways to Life, Inc. is seeking a highly organized and professional Executive Assistant to provide direct administrative support to the Chief Executive Officer. This position plays a critical role in managing the daily operations of the CEO’s office, coordinating executive communications, and ensuring the CEO’s time and priorities are effectively supported.

The ideal candidate is detail-oriented, highly organized, and able to manage multiple priorities while maintaining strict confidentiality. This role requires strong communication skills, professionalism, and the ability to work independently in a fast-paced environment.

Key Responsibilities

-Manage and coordinate the CEO’s calendar, appointments, and meeting schedule to ensure alignment with organizational priorities.
-Screen, prioritize, and manage communications directed to the CEO, including emails, calls, and correspondence.
-Prepare reports, presentations, briefing materials, and executive correspondence for the CEO.
-Coordinate travel arrangements and itineraries for the CEO as needed.
-Prepare meeting agendas and materials to ensure the CEO is well prepared for meetings.
-Maintain accurate records and documentation related to meetings and executive activities.
-Track action items and follow-up tasks resulting from CEO meetings.
-Maintain organized executive filing systems and documentation.
-Track deadlines, deliverables, and commitments assigned to the CEO.
-Provide administrative coordination for special projects and initiatives led by the CEO.

Qualifications

-Bachelor’s degree in Business Administration, Healthcare Administration, Public Administration, or a related field preferred.
-Minimum of 3 to 5 years of executive administrative support experience, preferably supporting a Chief Executive Officer or senior executive.
-Experience working in healthcare, behavioral health, or nonprofit organizations is preferred.

Skills and Abilities

-Excellent organizational and time management skills.
-Strong written and verbal communication skills.
-Ability to maintain strict confidentiality with sensitive information.
-Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
-Strong attention to detail and problem-solving abilities.
-Proficiency with Microsoft Office or Google Workspace platforms.
-Ability to work independently while supporting executive leadership priorities.

What We Offer

-Competitive salary based on experience.
-Medical, Dental and Vision Benefits
-401K
-PTO and Paid Holidays
-Professional and supportive work environment.
-Opportunities for professional growth and development.
-The opportunity to contribute to an organization dedicated to improving the lives of individuals and families in our communities.