Database Manager

Founded in 1947, St. Martin’s is a co-educational independent day school serving PK through 12th-grade students. The faculty and staff strive to live out the School’s Mission to prepare students to thrive in college and life through faith, scholarship, and service. The school is seeking a Database Manager. The ideal applicant will report to the Director of Advancement. This is a full-benefit, non-exempt full-time position. Successful execution of these duties requires a commitment to the task and the ability to perform routine operations in a manner consistent with established policies and procedures set forth by the school and the Director of Advancement. The Database Manager is responsible for financial record keeping, acknowledgment letters, financial reports, and data entry for the Development office.   

Responsibilities

·        Responsible for entry of all financial record keeping and correspondence related to fundraising and development.

·        Responsible for record keeping and correspondence as related to alumni affairs.

·        Records all financial donations and maintains files on all constituents.

·        Provides the Business Office financial records for monthly reconciliation with the General Ledger.

·        Provides internal auditors with necessary reports in preparation of external audit.

·        Provides data for publication in the Annual Report, The Bell.

·        Coordinates all arrangements for the Development Committee meetings.

·        Serves as the departmental resource for data information and retrieval.

·        Prepares database- generated Advancement reports – for Board and other meetings.

·        Prepares and maintains all address changes to be reported in Donor Perfect

·        Handles the ordering of Advancement Office supplies and maintains all equipment.

·        Follow all established procedures, guidelines, and time schedules for data input and operations of Donor Perfect Integrated Software. 

·        Create and maintain a procedure manual for all Donor Perfect functions as related to this particular division/department. 

In a capital or special project campaign the Database Manager:

·        Coordinates all campaign correspondence

·        Assists in the organization of prospect rating and volunteer training sessions

·        Handles all correspondence needs

·        Assists in the preparation of all materials for solicitations

·        Schedules appointments and coordinates the calendar

·        Supervises the preparation and implementation of all campaign-related mailings

·        Provides information to campaign volunteers and others as needed

·        Handles data entry, acknowledgments, and pledge reminders

Qualifications and Education Requirements

In order to ensure the individual has the proper skills and background to perform the duties associated with the job, the following minimum requirements are necessary:

·        Bachelor’s degree preferred and/or 3-5 years experience running an office, knowledge of databases (we use Donor Perfect), Experience with fundraising programs, excellent communication skills, strong organizational skills, knowledge of basic bookkeeping, and experience handling funds responsibly and confidentially. 

·        Superior ability to read and write the English language sufficiently for completion of various written paperwork including, but not limited to: filing, recordkeeping, categorizing, drafting of correspondence, reports, etc.

·        Excellent organizational skills while still exhibiting a high degree of flexibility

·        Knowledge of the school's mission, purpose, and goals, and the role of the clerical worker in achieving it.

·        Skilled in or able to quickly learn Google Workspace tools (Gmail, Calendar, Forms, Sheets, Drive, etc)

·        Skilled in Microsoft Word and Excel

·        Knowledge of student information systems (FACTS, Blackbaud, PowerSchool) is preferred but not required

·        Able to make quick decisions, take the initiative, and prioritize tasks

·        Warm and personable with a good sense of humor and considerable patience

·        High-energy and enthusiasm about working in an academic atmosphere

·        Discretion and respect for confidentiality

·        Well-organized and excellent communication and interpersonal skills

If you are interested in applying for this position, you will have to create an account. Please be sure to upload your resume and complete the job application for your application to be processed.

St. Martin’s Episcopal School is actively working to create a diverse work community. Candidates from diverse backgrounds are encouraged to apply. St. Martin’s Episcopal School is an equal opportunity/affirmative action employer.

The School does not discriminate in employment on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, gender or gender identity, age, sexual orientation, or any other status protected by applicable federal, state or local law.

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