Administrative Assistant - Sobering Center

Administrative Assistant-Sobering Center

 Join our mission to provide a comprehensive continuum of care for people in Louisiana, encompassing primary care, behavioral health, and substance use disorder treatment. Help save lives at OHL!

Job Summary

Odyssey House Louisiana, Inc. is seeking a full-time or part-time non-exempt Administrative Assistant for the Sobering Center Program. The schedule is Monday-Friday 8am-5pm. The Administrative Assistant performs a wide variety of administrative tasks for the Sobering Center Program and assists the Sobering Center Program Manager.

DUTIES & RESPONSIBILITES

It is the primary duty and responsibility of the Administrative Assistant to:

• assess potential guest for appropriateness for stay

• conduct preliminary triage if needed 

• complete initial triage forms

• conduct intake and discharge, oversee intake process and guest’s documentation

• review all intake packets to determine if potential guest is eligible for enrollment

• maintain inactive guest’s documentation

• contact referral sources daily and update/maintain referral spreadsheets

• assist in guest transportation arrangements and coordination activities

• enter required information into agency’s assigned data system, run and distribute reports 

• create, maintain food, household, and office supply inventory

• draft requisitions for the purchase of food, household and office supplies; may involve entering information into an automated system

• complete all Incident Reports prior to the end of scheduled shift as required by Incident Policy and Procedure

• contact the Program Manager in the event of a fire or evacuation of the facility as required

• contact the Program Manager or the Program Director if the Police or other law enforcement officials come to the Agency

• screen incoming mail and draft responses to inquiries for information concerned with matters of non-technical nature and/or matter in which precedents are clear

• assist Program Manager and perform duties to ensure that the Sobering Center functions properly during the program Manager’s absence

• participate in staff meetings when necessary; and

• perform other duties as assigned by Program Manager.

PHYSICAL DEMANDS

Lifting, twisting, standing and bending will occur 90% of the time. There may be days where sedentary activities are involved during the work day to accomplish administrative task.  

WORK ENVIRONMENT

Work is normally performed inside of the premises throughout the treatment facility, which is climate controlled. 

MINIMUM: 

Minimum qualifications include the following:

• Proficient in MS Office Suite

• At least 6 months’ experience with substance abuse treatment and serving the homeless population

• Excellent communication skills

• EMT- Paramedic, LPN, or RN license  

Preferred:

Preferred qualifications include the following:

·        More than 2 years of substance abuse treatment experience

·        At least 1 year of Electronic Health Record system experience

·        At least 1 year of MS Access experience

·        Knowledge of Narcotics Anonymous and Alcoholics Anonymous principles

Compensation and Benefits

Competitive Compensation and Benefits package include insurance (health, dental, vision, life, long-term and short-term disability), leave benefits and 401k match.