Administrative Assistant - Language and Culture

Title:                        Administrative Assistant - Language and Culture

Department:        Ts’zil, Language and Culture

Status:                    Regular Full-time

Classification:       Professional ($38,038.00 to $53,599.00 per year)

Reporting to:        Language and Culture Manager

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Summary of Duties:

The Administrative Assistant - Language and Culture will be focusing on providing administrative support for all language and culture programs hosted by the Lil’wat7ul Culture Center. In this position, you will need to use a wide range of administrative support tools and skills to establish and maintain working relationships across the organization as well as community communication and engagement. 

Key Deliverables and Expectations:

• Assist the team and Language and Culture Manager with all administrative deliverables.
• Produce reports that demonstrate project summaries and updates.
• Establish systems to identify and track project activity, timelines, milestones, and monies.
• Support all team members in successful planning, organizing, implementing and advertising of programming and events involved in traditions, culture, customs, and language.
• Input invoices in Erequester.
• Assist with financial planning and management for the department, including proposals, budgets, new funding sources, and financial reporting.
• Coordinate Lil’wat Language, Culture and Heritage Authority Meetings; including creating agendas and taking meeting minutes.
• Maintain manual and digital filing systems.
• Perform other duties as requested.

Experience and Attributes: 

• Minimum grade 12 with an additional targeted education, training, and experience.
• Outstanding written and verbal communication skills with the ability to clearly communicate to a diverse audience. 
• Ability to remain impervious in contentious discussions around sensitive subject matter (ex. First Nations history, rights, intergenerational trauma, self-governance, de-colonization, etc). 
• Strong organizational skills, meticulous attention to detail and time management skills.
• Ability to meet deadlines prioritizes assignments, manage multiple tasks simultaneously and maintain confidentiality.
• Strong proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
• Demonstrated strong work ethic and ability to work collaboratively with external stake holders, community citizens and staff.
• Strong financial literacy and financial tracking abilities.
• Knowledge and understanding of the traditions, culture, customs, and language, specific to Lil’wat nation.
• First Nation’s experience and understanding of Ucwalmicwts an asset.
• Must be able to provide a clear criminal record check, including the vulnerable sector.

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