Administrative Assistant

Job Summary

Administrative Assistant performs a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office/store needs and managing our company's general administrative activities.

Responsibilities

• Accountable for balancing cashier’s drawer against balancing operator balance sheet
• Responsible for counting under a camera’s assessment to avoid discourage collusion among employees and loss prevention
• Liable for reporting any store overages and shortages
• In charge of preparing accountability report (Daily Report), reconciling receipts, reporting store sales, preparing and reporting cash deposits and balancing cash drawer, creating accountability of the day's transactions.
• Must maintain electronic and hard copy filing system
• Perform data entry and scan documents
• Distribute to corporate office (Ivon Ruiz) incoming correspondence
• Manage calendar for store manager (Abril Alabaddi)
• Assist in resolving any administrative and store problems
• Required to run Company errands
• Answer calls from customers regarding their inquiries
• Maintain office supply for departments
• Required to maintain an inventory for office supplies
• Responsible for receiving vendor orders, collecting order forms from departments and entering purchase orders
• Accountable for maintaining store employee profile files
• Accountable for entering and submitting departments schedules
• Provide general administrative and clerical support

Requirements Qualifications

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office Suite, including MS EXCEL and WORD
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Ability and agility to succeed in a fast-paced environment
• Hands-on, team-oriented work ethic
• Must be dependable, able to follow instructions

Preferred Qualifications

• Bilingual Spanish/English
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus