Job Summary:

The Accounts Receivable Clerk will assist in ensuring that the company receives payment for goods and services offered to clients.

Supervisory Responsibilities:

·         None.

Duties/Responsibilities:

·         Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.

·         Creates invoices according to company practices; submits invoices to customers.

·         Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.

·         Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.

·         Creates reports regarding the current status of customer accounts as requested.

·         Researches customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff. 

·         Collaborates with the accounting department to reconcile accounts receivable on a periodic  basis.

·         Assists in generating monthly billing statements based on the general ledger.

·         Assists Accounting Manager in reconciling revenue accounts each month.

·         Copies, files, and retrieves materials for accounts receivable as needed.

·         Relays changes of information to appropriate employees.

·         Performs other related duties as assigned.

Required Skills/Abilities:

·         Excellent verbal and written communication skills.

·         Proficient in Microsoft Office Suite or related software as well as other accounting software programs.

·         Ability to operate related office equipment, such as computers, 10-key calculator, and copier.

·         Ability to work independently and in a fast-paced environment.

·         Ability to anticipate work needs and interact professionally with customers. 

·         Excellent organizational skills and attention to detail.

Education and Experience:

·         High school diploma or equivalent required

·         At least two years of related experience preferred.

Physical Requirements:

The employee is regularly required to sit; use hands and fingers, handle or feel objects, talk, hear, and see. The employee must occasionally lift and/or move up to 25 pounds, stand, walk, climb, balance, stoop, kneel, crouch, crawl, or reach with hands and arms. The environment is fast paced; time pressured and requires accuracy. The employee will regularly multi-task between projects, be required to move throughout the office building, and effectively communicate. The normal environment is quiet and typical of an open office setting with some areas that may be louder at times.

WORK ENVIRONMENT: The environment is fast paced; time pressured and requires accuracy. The normal environment is quiet and typical of an open office setting with some areas that may be louder at times.