Accounts Receivable and Billing Supervisor

Garden State Laboratories, Inc. is seeking a highly organized and detail-oriented individual to join our team as a Supervisor of Accounts Receivable and Billing. This is a full-time (30 hours per week), supervisory role. The Accounts Receivable and Billing Supervisor will oversee the recording and collection of customer invoices, ensuring accurate and prompt processing and payment.  

Supervisory Responsibilities:

• Oversees the daily workflow of the department.

• Provide constructive and timely performance evaluations.

• Excellent organizational skills and the ability to prioritize tasks in a fast-paced environment. 

Duties/Responsibilities:

• Ensures billings and receivables are correctly processed in a timely manner.

• Ensures daily check payments are applied, including recording details and depositing them securely. 

• Apply customer payments received electronically (ACH transfers) to the correct accounts within our billing system. 

• Research and resolve any discrepancies in customer payments. 

• Communicates effectively with customers regarding billing inquiries (requires phone or email communications). 

• Ensures accurate and up-to-date customer account information within the billing system. 

• Knowledgeable in legal action. 

• Provides or facilitates accurate reports and analysis on financial data and metrics such as cash forecasting, sales statistic information, and monthly net sales reports.

• Ensures all administrative duties are performed, which may include filing, data entry, and light bookkeeping tasks. 

• Performs other duties as assigned. 

Required Skills/Abilities: 

• Acute attention to detail and accuracy is essential. 

• Excellent interpersonal and customer service skills.

• Excellent time management skills with a proven ability to meet deadlines.

• Strong analytical and problem-solving skills.

• Strong supervisory and leadership skills.

• Proficient with Microsoft Office Suite.

• Ability to work independently and with others.

• AccountEdge experience is preferred but not required.  

Education and Experience:

• Associate’s degree in Business or equivalent required; Bachelor’s degree in related field preferred.

• At least three years of related experience is preferred.

Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer.