Human Resources Generalist - Fall 2021
*** This position is a youth employment strategy position funded by Canada Summer Jobs and is for applicants ages 16 - 30 only.
*** It is anticipated that this will be a mostly work-from-home position due to Covid-19 guidelines etc., with the option of using the Barrie main office as an option if available and when Covid-19 guidelines permit.
Note: You must answer the "pre-interview" questions before submitting, or you will get an email asking you to complete them. Also note that emails regarding this position come from a "Get Hired" account, and may be delivered to your spam folder.
As the Human Resources Generalist, you will work with and support the Managing Director, Corporate Officers, Human Resources Manager, and fellow HR team members and supervisors at The Co-op. Your skills will be critical in facilitating the communication and accurate documentation of Human Resources records within the company, and with our community partners.
Role and Responsibilities
Take direction from senior staff on prioritizing projects and work completion;
File/scan and upload all indicated employee records in the Human Resources Information System, ensuring confidentiality, the accuracy of record placement, and legibility to assist in creating a complete record of employment for each employee;
Ensure accuracy of data entry into the Human Resources System, including verification of payroll time tracking entries as assigned;
Provide input into policy and procedure to assist in keeping current with relevant legislation and practice;
Assist in the recruitment, screening, interviewing and hiring, onboarding, training and orienting employees to the workplace;
Assist in AODA and other Health & Safety trainings;
Maintain confidentiality of information, understanding that this role has access to sensitive and personal information, the oath sworn for HR staff is more comprehensive than for non-HR team members;
Prepare payroll, including editing as needed, to ensure all records are correctly prepared for Year-End (all steps excepting finalization).
Participate as needed in other support committees (eg. Joint Health and Safety Committee, Wellness Committee, and Diversity and Equity Committee)
COMMUNICATIONS & DATA ENTRY/PROCESSING
Answer telephone and emails; redirect calls and messages to the appropriate party and/or take clear messages;
Research information and populate databases (e.g. school contacts, media contacts, government contacts);
Manipulate database information and create reports;
Research, write, update/edit and distribute office materials and forms, including:
updating the employee handbook;
updating, printing, and collating workshop materials;
editing media releases, key speakers notes, PowerPoint presentations;
sending out and receiving completed Health and Safety forms, and other forms as needed;
Occasional weekends may be required for event support.
Any other reasonable duties as assigned, and follow procedures and policies as outlined.
Qualifications and Education Requirements
Between 16-30 years of age;
Consistent access to a functioning laptop computer with internet access;
Regular and consistent access to a working cell phone with data;
Manage information workflow, including timely following up using Slack, email, and phone;
Strong data entry/typing skills (speed and accuracy);
Discretion and independent judgment when dealing with highly sensitive matters;
The ideal candidate will possess a Bachelor's Degree in one of the fields of Fine Art, Music, Human Resources, Business, or higher post-graduate degree with equivalent experience and interest.
Candidate may be on pathway towards CHRP certification;
- One to three years of Human Resources and/or communications training preferred– creating and implementing strategies and developing online content as an asset;
- Experience using Payworks or other like HRIS systems would be an asset.
Excellent written and verbal communication
Proofreading and accuracy in data entry
Ability to keep calm in challenging and/or loud environments
Interpersonal & Teamwork
Outstanding organization skills
Ability to diffuse difficult situations (e.g. complaints, concerns) and escalate as appropriate
Ability to collaborate with several teams at once, managing your work within multiple initiatives simultaneously
Critical thinking skills
Active problem-solving skills
Microsoft Office (Word, Excel, PowerPoint, Outlook)
Basic Graphic Design (Canva +)
Common social media platforms, Slack, etc.
The Co-op team seeks individuals who enjoy collaboration, creativity, learning new skills, and engaging with the artists, and the community. This position may involve working some evenings and weekends as needed for special events and items needed on an urgent basis. Membership is not required to participate in the competition for this position, and no preference is given to existing members in our ranking process, however, upon acceptance of an employment contract, all employees are required to join the co-operative.
You are welcome to complete co-op work terms or school assignments through your participation in this program. We ask that any photos, documents or other content that you may need for your report/presentation be cleared through one of the corporate officers to ensure we are meeting our responsibilities to all employees, members, and volunteers.
Please visit our careers page to see more job opportunities.