100th Anniversary Events Lead
Victoria, BC
Temporary
$69484.00-$86855.00/year
Who we’re looking for:
We have an exciting temporary full-time opportunity for an experienced events planner to join our Foundation. The 100th Anniversary Events Lead plays a central role in shaping and delivering a once-in-a-century celebration of the Foundation's impact. This role is responsible for planning and executing one signature event in the spring of 2027 and supporting the development of a permanent memorabilia room at the Child and Youth Building on Wale Road. Working closely with senior leadership, committee members, and community partners, the Lead ensures the centennial is meaningful, inclusive, and reflective of the Foundation's legacy and future vision.
Why join us?
The work you do with the Foundation will have a direct and positive impact on children and families on Vancouver Island and surrounding islands. The Foundation believes in providing its employees with a respectful and inspiring workplace, and offers competitive salaries and comprehensive employer paid extended health and dental benefits for this role. This temporary opportunity will end on June 30th, 2027.
Centennial Event & Strategy Planning
• Lead the planning process for the signature centennial event, including defining objectives, themes, target audiences, and desired outcomes.
• Establish event timelines, work back schedules, and milestone trackers to ensure seamless coordination across departments.
• Conduct research to inform programming, venue selection, audience engagement, and historical integration.
• Prepare briefing materials, strategic recommendations, and updates for the CEO and the 100th Anniversary Committee.
• Ensure all planning reflects the Foundation's commitment to accessibility, cultural safety, equity, and inclusion.
Event Production & Execution
• Lead all activities related to one signature event and support incorporating the anniversary into two other smaller regional centennial related activities.
• Assist with sourcing, evaluating, and supervising external vendors such as caterers, photographers, and technical support.
• Working with Communication and Marketing staff to create event scripts and run of show documents.
• Direct event-day operations, overseeing set up, troubleshooting, guest experience, and tear down.
• Ensure adherence to risk management protocols, safety plans, emergency procedures, and insurance requirements.
Community & Stakeholder Engagement
• Develop opportunities for participation from families who have benefitted from the Foundation’s 100 years of service and incorporate into the event.
• Collaborate closely with community partners, health-sector collaborators, Indigenous leaders, donors, families, and volunteers to shape meaningful centennial activities.
• Support the Communications & Marketing team to foster community awareness, including outreach initiatives, public announcements, and media opportunities.
• Coordinate with the Development team to integrate donor stewardship and recognition moments throughout centennial events.
• Maintain warm, professional relationships with internal and external stakeholders to ensure a collaborative and inclusive centennial experience.
Storytelling & Legacy Integration
• Work with the Communications & Marketing team to weave historical milestones, impact stories, and archival material into the signature event.
• Help with identifying opportunities to highlight key achievements from the Foundation’s 100 year history — including child health innovations, community partnerships, and historical memorabilia.
Administration
• Work with the CEO and other team members to source materials to equip the memorabilia room to display historical information and equipment; and fully equip the room to be fully functional and welcoming.
• Coordinate meeting agendas, minutes, and follow ups related to centennial planning.
• Manage RSVP tracking, guest lists, ticketing (if applicable), and accessibility requests.
• Ensure all centennial-related activities are evaluated post event and make recommendations for future celebrations.
Qualifications & Experience
• Minimum 5 years of relevant experience in event planning, project management, or a related field.
• Proven experience planning and delivering complex, high profile events.
• Strong project management, organizational, and budgeting skills.
• Excellent communication and relationship building skills with diverse stakeholders.
• Sound judgment and discretion when navigating sensitive or high visibility situations.
• Experience with fundraising software (e.g. Raiser’s Edge) is an asset.
• Excellent time management skills with the ability to prioritize tasks and meet deadlines.
Please visit our careers page to see more job opportunities.