Accounting Manager



Notre Dame Preparatory School (NDP), an independent, Catholic school for girls in grades 6-12 in Towson, MD, is seeking an Accounting Manager.  Founded in 1873, the school currently enrolls approximately 800-day students and has approximately 170 full- and part-time employees. The right candidate will enjoy working in a mission-driven, religious educational setting. Employment is full-time for 12 months, beginning immediately.

 Role Focus:

The role of the Accounting Manager is an integral part of the Business Office, responsible for assisting in the preparation of financial reports such as statements of activities, statements of financial position, and analyses of historical and projected income and expenses, in addition to other special reports that may be needed. Reporting directly to the Director of Finance, the Accounting Manager supervises purchasing, accounts payable, accounts receivable, and billing operations.

 Essential Duties and Responsibilities:

 ·         Monitor and analyze monthly operating results against budget and work with administrators and department chairs regarding budget performance   

·         In conjunction with the Director of Finance, oversee all accounts, ledgers and reporting systems ensuring compliance with GAAP standards, regulatory requirements, and rules for non-profits.

·         Maintain a documented system of accounting policies and procedures; communicate accounting policies to employees and ensure compliance with such policies

·         Ensure accurate and appropriate coding and/or approval of all revenue, expenditure, and journal transactions to their appropriate accounts, including unrestricted, restricted funds.

·         Review monthly bank reconciliations and ensure all cash transactions are accurately recorded.

·         Prepare, post, and reconcile all quarterly accounting activity and related accounting entries, and prepare all associated spreadsheets and analyses.

·         Provide support in the hiring, training, and review of accounting department staff.

·         Provide support for the Director of Finance at all Board-related and committee meetings.


  • Prepare all periodic surveys and compliance reports for various school industry organizations (e.g. NAIS, NBOA, etc.), as well as other internal and external information requests for financial data.
  • Review forms, including but not limited to, annual 1099 forms, charitable organization registration form, property tax returns and Forms 940 and 941.
  • Resolve any reporting issues with the IRS and other Federal and State regulatory agencies.
  • Analyze ancillary programs for profitability and effectiveness.

 Education, Experience, and Competencies:

The ideal candidate will be a CPA (or working towards the CPA) with a bachelor’s degree in accounting with a minimum of 3-5 years of experience in non-profit accounting, including managerial or supervisory experience with a proven record of mentoring and developing staff, ideally in an independent school or higher education setting.  This position requires strong organization, written and verbal communication, and interpersonal skills.  Strong proficiency with Excel, Office and other computerized accounting systems is required (experience with Blackbaud Financial Edge and Raiser’s Edge highly beneficial).  Highest regard for confidentiality and exemplary ethical standards is necessary, as well as the ability to manage multiple tasks and projects under the pressure of deadlines. 

To perform the job successfully, an individual should demonstrate the following competencies:

·         Ability to Learn and Teach others established procedures - Recognizes the importance of learning and motivates others by own enthusiasm. Able to learn and reproduce the current processes and recommend best practices to streamline Business Office and School procedures. 

·         Time Management Skills - Manages many tasks and projects simultaneously while adhering to deadlines. Maintains appropriate work/life balance without compromising expectations of others. Respected for ability to meet deadlines and “make” time for unexpected projects or requests.

·         Organizational Skills - Creates action plans to meet goals and objectives and conducts periodic reviews of progress and measures against goals. Recommends and establishes internal and external policies to ensure the success of the Business Office and School; establishes broad policies to ensure success.

·         Written and Verbal Communications Skills - Exhibits strong interpersonal skills and maintains open communication channels with numerous constituencies of the school, including peers, administrators, parents, and vendors.

·         Problem Solving Skills - Considers a broad range of internal and external factors when solving problems. Grasps complexities and perceives relationships among different problems or issues.

Other Qualifications:

All prospective employees must be able to adequately clear a background check. 

Interested candidates should forward a resume, cover letter and 3 references to:



Consistent with all applicable laws, Notre Dame Preparatory School will recruit, hire, train, and promote persons in all job titles without regard to race, color, religion, sex, age, disability, national origin, veteran status, sexual orientation, or any other bases prohibited by law, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job.   

 All employment decisions shall be consistent with the principle of equal employment opportunity, and only valid job qualifications will be required. 



Notre Dame Preparatory School is an EEO employer - M/F/Vets/Disabled
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