Human Resources Assistant

 Job Title 
Human Resource Assistant 
Reports to 
Director of Human Resources  
Job Summary 
The Human Resource Assistant will execute the daily functions of the Human Resource to ensure effective and efficient operations within the department and ICONA Resorts.  
Supervisory Responsibilities 
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 
  1. Assists with full cycle payroll functions including processing biweekly payroll for 500+ team members. Responsibilities include manage time keeping system, prepare payroll data, process payroll for multiple locations, answering payroll related questions, process status, salary change, bonuses, benefits, deductions and creating and sending various payroll reports. 
  2. Participates in full cycle onboarding, which includes recruiting, screening, interviewing, onboarding, and terminating Team Members. This process includes hiring J-1 Visa holding students, H-2B Visas, seasonal and full-time year-round.  
  3. Preforms routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition.  
  4. Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments.  
  5. Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.  
  6. Acts as a liaison between the organization and external benefits providers and vendors. 
  7. Maintains compliance with federal, state, and local employment laws and regulations, and recommends best practices, reviews policies and practices to maintain compliance. 
  8. Maintains knowledge of trends, best practices, regulatory changes, and modern technologies in human resources, talent management, and employment law.  
  9. Performs other duties as assigned. 
  10. Weekly attendance at Aloha Culture meeting. 
Required Skills/Abilities 
  1. Excellent verbal and written communication skills. 
  2. Excellent organizational skills and attention to detail. 
  3. Strong analytical and problem-solving skills. 
  4. Ability to act with integrity, professionalism, and confidentiality. 
  5. Knowledge of employment-related laws and regulations at the state and federal level. 
  6. Proficient with Microsoft Office Suite or related software. 
  7. Prior working knowledge of payroll management, human resource information system (HRIS), and similar applications. 
  8. Maintains knowledge of trends, best practices, regulatory changes, and modern technologies in human resources, talent management, and employment law.
  9. Participates in the daily workflow of the department. 
Other Duties  
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice 
Education Experience 
  1. A Bachelor's degree in a related field or relevant experience is required. 
  2. Five years Human Resources experience in a Generalist role is required. 
Physical Requirements 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 
While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools, or controls, and reach with hands and arms. The employee is frequently required to stand, talk, and hear. 
Physical Environmental Demands 
  • Walk- Under 2/3rd of the time 
  • Stand- Under 2/3rd of the time 
  • Sit- Over 2/3rd of the time 
  • Use hands to fingers, handle or feel- Over 2/3rd of the time 
  • Reach with arms and hands- Over 2/3rd of the time 
  • Climb or balance- Up to 2/3rd of the time 
  • Stoop, kneel, crouch or crawl- Under 1/3rd of the time 
  • Talk or hear- Over 2/3rd of the time 
  • Taste or smell- Up to 2/3rd of the time 
  • Lift minimum of 15 pounds -Under 2/3rd of the time 
  • Adherence to all policy and procedures delineated in the ICONA Resorts Handbook 
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