File Clerk


Position Summary 

Manage all documents and files that the bank generates. 

Essential Duties and Responsibilities 

  1. Files all documents received after loan has been processed
  2. Perform Quality Control on all scanned maintenance items
  3. Supports loan officers requiring documentation for closing
  4. Prepares files required for internal and external audits
  5. Purge old loan files, tag and box for offsite storage
  6. Performs routine clerical duties, such as maintaining files, loan documents, notes, and other indexed records arranged in a file according to an established order.
  7. Retrieves data or correspondence from files as requested within an appropriate time frame.
  8. Maintains confidentiality regarding all loan and financial information

Minimum Qualifications (Education, Experience, Skills)

  • Requires a high school diploma or its equivalent with 0-2 years of experience in the field or in a related area.
  • Has knowledge of commonly-used concepts, practices, and procedures within a particular field.
  • Primary job functions do not typically require exercising independent judgment.

·         Ability to Multi – task

·         Organized

·         Work well with others

·         Computer knowledge of Microsoft Word and Excel

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk and hear. The employee frequently is required to use hands or fingers, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must be able to lift and/or move up to 50 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.

The noise level in the work environment is usually moderate.


This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.


All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.  To perform this job successfully, the incumbents will posses the skills aptitudes and abilities to perform each duty proficiently.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others.  The requirements listed in this document are the minimum levels of knowledge, skills or abilities.


This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.


FIRST GUARANTY BANK is an EEO employer - M/F/Vets/Disabled
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