School Age Programs Coordinator- Thomas E Hannah YMCA
YMCA of Greater Spartanburg Spartanburg, SC $11- $13.50 an hour

School Age Programs Coordinator -YMCA of Greater Spartanburg

Job Title: School Age Programs Coordinator

Status: Part-Time- 20-25 hours a week                                                                                                               

Department: Childcare

Reports to: Youth Development Director                                                                   

Revision Date: 6/01/2018



This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living, and social responsibility. Develops, organizes and implements high-quality YMCA child care program(s). Under the supervision of the. Youth Development Director and in conjunction with the Childwatch Coordinator, the School Age Program Coordinator is responsible for the following:


  1. Manages day to day operations in accordance with the program model and regulations designated by Youth Development Director. Ensures high-quality programs and establishes new program activities. Expands the program within the community in accordance with strategic and operating plans.
  2. The coordinator will be responsible for planning daily activities, supervise and schedule staff, communication with parents, and any other duties assigned by the Youth Development Director.
  3. Assists in recruiting, hiring, training, scheduling, and direction of personnel and volunteers as needed. Reviews and evaluates staff performance. Develops strategies to motivate staff and achieve goals.
  4. Develops, manages and controls budgets related to the position, under the supervision of the Youth Development Director. Ensures program operates within budget and that program fees are collected.
  5. Assures compliance with federal, state and local regulations as they relate to program areas, including ADA accommodations where appropriate. Ensures that YMCA program standards are met and safety procedures followed.
  6. Provides for the upkeep of assigned program facilities and equipment and ensures the physical environment supports healthy living.
  7. Develops and maintains relationships with state child care licensing agency, school administration, parent groups, and other organizations and agencies related to assigned programs. Responds to all agency, parent and community inquiries and complaints in a timely manner.
  8. Provides staff leadership for the annual fundraising campaign.
  9. Maintains proper records/department files.
  10. Organizes special events for parents and campers. Assists in YMCA fund raising activities.
  11. Assists in the marketing and distribution of program information.
  12. Compiles program statistics. Monitors and evaluates the effectiveness of and participation in the program.
  13. Performs other duties as assigned by the. Youth Development Director
  14. Schedules staff for our Parents Night Out and Fun Night Programs, works with lead counselors on a rotational schedule to run these programs ( MUST be flexible to be able to work some Saturdays)


Mission Advancement: Models and teaches the Ys values. Ensures a high level of service with a commitment to changing lives. Provides volunteers with orientation, training, development, and recognition. Cultivates relationships to support fund-raising.

Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance, and support.

Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of the team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress.

Personal Growth: Shares new insights. Facilitates change; models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.


  1. Must have completed a minimum of 2 years of college and working toward a degree.
  2. One to two years related experience preferred, as a coordinator or supervisor of child care programs.
  3. Minimum age requirements may apply; for example, minimum age of 20.
  4. Typical requirements within 30 days of hire include completion of: Child Abuse Prevention for Supervisory Staff; Working with Program Volunteers; CPR; First Aid; AED; Bloodborne Pathogens.
  5. Ability to relate effectively to diverse groups of people from all social and economic segments of
    the community.
  6. Understands the YMCA is a public accommodation committed to inclusion and compliance with the Americans with Disabilities Act (ADA).


  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Sufficient strength, agility, and mobility to perform essential functions of the position and to safely supervise children’s activities.

Time Commitment:

  • Coordinator is eligible to work between 20- 25 hours a week. MUST be effective at time management
  • Pay Rate $11- $13 an hour
  • Please note this is not a summer position and lasts from August to end of May. Other opportunities may be available for the summer but are not guaranteed.


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