The American Association of University
Professors (AAUP) is pleased to announce an Executive Assistant position, to be
filled as soon as possible. This position is located in our Washington, DC
office, with the option for some remote work/telecommuting. Founded in 1915, the AAUP has
helped to shape American higher education by developing standards and
procedures on academic freedom, tenure, and shared governance and by fighting
to preserve and protect higher education as a common good. Advancing and
protecting academic freedom is the AAUP's core mission. Governed by a Council and
Officers who are elected from the membership, the AAUP has approximately 40 employees,
and 45,000 members. For more information about the AAUP, visit our website: www.aaup.org.
Assistant will provide the principal administrative support to the AAUP Executive
Director, the Deputy Executive Director, and the AAUP officers. The Executive
Assistant works directly with the Executive Director and the Deputy Executive
Director to assist in coordinating schedules, meetings, and other
responsibilities. The Executive Assistant will be the primary coordinator for
multiple annually scheduled meetings of the governing board of the AAUP and its
related foundation. This coordination requires working with other staff as well
as with outside vendors. The Executive Assistant will also serve as the primary
coordinator of special projects and initiatives. As such, the Executive
Assistant plays an essential role in supporting the AAUP’s recent affiliation
with the American Federation of Teachers and championing the AAUP’s racial
equity initiative. This
position involves working with diverse individuals both inside and outside of
the AAUP office. The position reports
directly to the Executive Director.
Duties and Responsibilities
- Preparing notices, agendas,
and notebook materials, for several governing board meetings per year and
supporting and coordinating those meetings;
- Assisting with the new Council
and Foundation board members by providing informational materials as well as
coordinating new Council member orientation;
- Supporting the AAUP biennial
business meeting (held in even-numbered years in June); facilitating appointment
of the business meeting committees; coordinating the agenda and materials for
the business meeting, Council meetings, and Executive Committee meetings;
taking minutes for those meetings; following up on meeting related issues as
- Facilitating travel for the Executive
Director, Deputy Executive Director, and the elected officers;
- Reviewing and processing
travel reimbursement requests for the Executive Director, Deputy Executive
Director, and elected leaders;
- Maintaining organizational
policy files and records, and assisting the AAUP and AAUP Foundation Officers and
the Office of the Executive Director to ensure adherence to these policies;
- Maintaining and updating the governing
boards’ contact lists;
- Maintaining the Executive
Director’s, Deputy Executive Director’s, and elected officers’ schedules and
- Support and coordination of special
projects and initiatives;
- Other general administrative support for the Executive Director, the
Deputy Executive Director, the AAUP, and the AAUP Foundation;
duties as assigned.
- Ability to organize and
prioritize multiple projects, working with minimal supervision and completing
projects to meet tight deadlines.
- Ability and demonstrable skill
researching issues and supporting activities related to the operations of the AAUP
and the AAUP Foundation.
- Excellent written and verbal
skills and attention to detail, including the ability to independently draft
correspondence, format documents, and proofread typed material for grammatical,
typographical, and spelling errors.
- Strong interpersonal skills
and ability to handle sensitive and confidential materials and situations.
- Superior computer proficiency
skills—including working familiarity with MS Office suite.
- Associate degree or equivalent
professional experience required. Bachelor’s degree preferred.
- Five plus years’
administrative work experience required. Seven plus years preferred.
- Experience working in an
association or union setting preferred.
- Experience as an Executive
- Experience and demonstrated ability to work with professional groups
- Commitment to racial equity required.
Demonstrated experience with racial equity or DEI initiatives preferred.
and willingness to work long, irregular hours and weekends as needed.
Salary range: $65,000 for minimum
qualifications. Higher salary for preferred qualifications. Generous benefits
package includes heath, dental, and vision insurance; 401(k); and generous
This Executive Assistant position is categorized
as an administrative assistant position in the Office of the Executive
Director. This is a non-exempt position and is eligible for overtime pay. This
is a confidential position and is not included in the staff union bargaining
This position is based in the DC office with an option for part-time
telework. As of November, the AAUP offices are located at 555 New Jersey
To apply, please submit a
cover letter and resume. Both the cover letter and resume are required. No phone calls please. Review of applications will begin immediately and continue until position is filled.
The AAUP is an
equal opportunity employer and does not discriminate on the basis of age, sex,
disability, race, color, religion, national origin, marital status, gender
identity or expression, sexual orientation, personal appearance, family
responsibilities, genetic information, matriculation, political affiliation, homelessness,
or other characteristics unrelated to professional performance. (EEO Know Your Rights | FamilyMedical Leave Act
| Employee Polygraph Protection Act).
Women and minorities are encouraged to apply.
American Association of University Professors is an EEO employer - M/F/Vets/Disabled