Construction Project Administrator


Atlantic Housing Foundation, Inc. is a 501(c) 3 not-for-profit affordable housing provider. Founded in 1999, we currently own and operate over 10,000 units of multifamily properties in 6 states and 37 cities. In addition to HUD, HAP, and LIHTC properties, Atlantic Housing owns and operates low and mixed-income multifamily assets, student housing, and senior housing.

Ideal Candidate:

       You believe in the AHF Mission and Core Values

       Composed & Accessible, collaborates well with others and resolves issues while professionally managing business relationships

       Dependable, more reliable than spontaneous

       Detail-oriented & highly analytical. Enjoys focusing on the details & consistently meeting deadlines while maintaining an awareness of project goals and desired outcomes

       Thrives in a high-pressure, fast-paced environment

       Solution-Oriented, able to evaluate departmental and cross-departmental workflows, articulate issues, define them as opportunities, and recommend solutions

       Judgment and Decision-Making, must have the ability to effectively prioritize and make sound decisions based on information gathered and analyzed.  Consider all pertinent facts and alternatives before deciding on the most appropriate action.

       Strong time management, organization, project management, and multitasking skills

Benefits Offered:

       Paid every two weeks

       Cell phone reimbursement every pay period

       On-site gym

       Potential for growth based on performance

       12 Paid Company Holidays

       32 hours of Volunteer Time Off annually

       Competitive Paid Time Off Accrual

       Comprehensive health care insurance offerings that cover medical, dental, prescription, vision, and employer HSA contributions

       Competitive 401(k) Program with employer matching contributions

       Fun, family office environment


About the Construction Project Administrator Role:

The Construction Project Administrator will assist in the preparation, reporting, and analysis of projects under the supervision of the Director of Construction. Projects range across new construction, rehabilitation, renovations, lender-required repairs, insurance restoration, and capital improvements.  They will assist the Director of Construction by performing many of the administrative tasks required for the smooth running of multiple projects.

Core Responsibilities:

       Review all information submitted by contractors for materials delivered and used.

       Monitor the status and progress of projects.

       ProCore or similar construction management software administration.

       Research, collect and analyze data to prepare reports and documents.

       Maintain contract files.  Project document administrator.

       Submit all required reports within assigned submission timeframes.

       Creating contracts and purchase orders.

       Creating sub change orders and prime contract change orders.

       Collecting and processing General Contractor and Sub Draws and Payment Applications

       Creating Owner Draws and processing project payments for delivery to Chief Financial Officer

       Issuing Budget and SOV transfers

       Processing supplier/Vendor/Misc. Invoices

       Issuing draw and invoice payments

       Collecting conditional and unconditional waivers

       Recording and tracking lien notices

       Tracking vendor and credit card purchases

       Project warranty liaison between site staff and the general contractor

       Filing, scanning and general office support

       Constant collaboration with the Accounting Department.

       Other duties as assigned by the supervisor.

Education and Experience Requirements:

       Bachelor’s degree in Accounting and/or 2-year accredited Construction Management degree (required)

       Proficient in Procore or similar construction management software (preferred)

       3+ years’ experience in construction project administration and/or financial management

       3+ years’ experience providing high level administrative or contract support

       Advanced skills & expertise in MS Word, Excel, Adobe and Microsoft Windows operating system

Atlantic Housing Foundation, Inc. is an EEO employer - M/F/Vets/Disabled
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