Administrator

WHY JOIN US?!

• 100% Employer funded health, dental, and vision coverage
• RRSP matching program
• Competitive wages and flexible vacation
• Family-operated business
• Retention Bonus

Ketek Group Inc:

From its 10 locations in Western and Northern Canada, Ketek is able to provide services and rental equipment to clients throughout the region’s oil and gas, mining, construction, and municipal sectors.

POSITION BACKGROUND:

The HSLP (Health, Safety & Loss Prevention) Administrator is primarily responsible for assisting HSLP Advisors with administrative requests, including data entry, filing, and managing safety documentation received from various locations, employees and contractors.

CORE DUTIES:

Compliance

· Ensure health & safety documentation is gathered, organized and uploaded

· Update compliance programs (Avetta, ISN, ComplyWorks, etc) to ensure compliance with Client requirements

· Maintain electronic and paper records of all safety documentation

· Provide support to employees and managers for an effective HSLP program

· Complete and maintain all tracking sheets as assigned

· Compile data for statistical analysis and pre-qualifications

· Create pivot tables and spreadsheets to assist employees with compliance

Daily Administration

· General administrative responsibilities such as photocopying, emailing, data entry, etc.

· Proof read documents before distribution

· Assist with setting up meetings and preparing minutes

· Update and maintain safety board on current activities

· Assist with weekly safety meetings

· Complete and maintain all tracking sheets as assigned

Unplanned Events (UE)

· Record Unplanned Events, assign UE investigation numbers and corrective actions

· Monitor and track UE investigations and corrective actions resulting from investigations, audits, inspections, or non-conformance

Other Duties

· Sit on the Joint Health and Safety Committee as the safety representative

· Assist in maintaining the company COR certificate and participate in relevant audits

· Maintain and administer the SDS management system for company products

· Respond to inquiries for safety information (internal or external requests)

· Observe all safety procedures and use proper Personal Protective Equipment, where required

Duties, responsibilities and activities may change or new ones may be assigned at any time with

or without notice.

QUALIFICATIONS AND SKILLS:

Required

· Fluent in the English language (reading, written, spoken)

· Proficient computer skills (Microsoft Office, Google Workspace)

· Able to communicate with the public, clients and employees in a positive, courteous, and respectful manner

· Manage multiple tasks and frequent demanding deadlines

· Strong work ethic and organizational planning skills

· Able to work independently and as part of a team

· Effective verbal, written and listening communication skills

· High attention to detail

Preferred

· 2 years of safety experience

· 2 years of administration experience

· National Health & Safety Administrator (NHSA)

· Previous Occupational Health and Safety courses

· Oilfield service experience or knowledge

· Knowledgeable in Saskatchewan, Alberta and British Columbia OH&S Legislation

WORKING CONDITIONS:

Physical Demands

· Regularly required to stand/sit, talk/hear, use hands/fingers to operate a computer and

  telephone, stoop, and kneel

· Prolonged exposure to computer screens

Work Environment

· Office environment (95%)

· Shop & Field environment (5%)

· May be required to work outside of regular office hours