Human Resources Administrative Assistant


Position Summary         

The position exists to assist the Human Resources Department in all functions.

Essential Duties and Responsibilities

1.      Perform reception duties for the HR department including answering phone calls, receiving and responding to HR Distro emails and receiving walk-in applicants or vendors

2.      Backup HR Generalist in preparing reports

3.      Assist the HR Generalist in scheduling interview, pulling credit reports, setting up drug screens, background checks, and corresponding with candidates

4.      Assist with career fair and other recruiting efforts preparations as needed

5.      Update Salary History Sheets on employees

6.      Assist the HR Project Coordinator in updating and maintaining job descriptions

7.      Assist with planning and organizing company functions

8.      Send/receive/ open mail and distribute to the appropriate person

9.      File employee paperwork and maintain employee files

10.  Prepare and ship New Hire boxes

11.  Order all supplies for the HR Department

12.  Receive and order business cards, name plates, etc.

13.  Submit access tickets via the IT Track-IT system

14. Adheres to the BSA Policy and all other Bank Policies

15. Other duties and responsibilities as may be assigned by supervisor

Minimum Qualifications (Education, Experience, Skills)

§  High school Diploma

§  Knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and Publisher

§  Excellent verbal and written communication skills required

§  Effective communication with individuals at all professional levels

§  Organizational skills are a must

§  Knowledge of Employment Law, Human Resource Policies and Payroll Procedures are a plus

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk and hear. The employee frequently is required to use hands or fingers, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.

The noise level in the work environment is usually moderate.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.  To perform this job successfully, the incumbents will posses the skills aptitudes and abilities to perform each duty proficiently.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others.  The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

FIRST GUARANTY BANK is an EEO employer - M/F/Vets/Disabled
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