Corporate Services Officer 2022 - Remote

Barrie, ON Seasonal

Corporate Services Officer - Remote

This is a full time position.

You must apply using our easy-apply portal: https://ontariomusicians.easyapply.co/

Please note that aspects of this position are modified to ensure Health and Safety during the COVID-19 pandemic. This call for the Corporate Services Officer position is Canada-wide.

Note: Emails regarding this position come from a "Get Hired" account, and may be delivered to your spam folder. If you haven't received a confirmation of your application within 72 hours, please email jobs@canadianmusicians.coop for support.

Students at a post-secondary institution are welcomed and encouraged to apply for this position as part of a program’s requirements for a co-op or work placement.


As a Corporate Services Officer, you will oversee and be responsible for various operations and staff within the organization. Corporate Service Officers provide strategic planning, operational support, research, and advice to the Leadership Team. Corporate Services Officers are also responsible for ensuring that employees conform to The Co-op’s policies and procedures. They also ensure that departmental goals align with organizational goals and help teams drive strategic partnerships and new initiatives. They work with the Human Resources Department to communicate policies and procedures, share best practices, and promote teamwork within the organization. Corporate Services Officers take part in hiring and onboarding processes for prospective staff, including training and orientation, and will be responsible for guiding and supporting the work and goals of different Departments and Programs. Corporate Services Officers will also meet at least weekly at a company Leadership meeting, and will take part in leading company-wide staff meetings. Each Corporate Services Officer will report directly with other members of Corporate Services, including the Managing Director and other members of the Leadership Team.

 

Due to federal funding requirements for this program, successful applicants must be:

  • 15–30 years of age on their first day of work.

  • A Canadian citizen, have a permanent resident card, or be protected under the Immigration and Refugee Protection Act (there is no requirement to be a student).

  • Residing in Canada during the length of the employment.

This program pays at least one dollar more than minimum wage for your province. The summer employment length is 7-16 weeks between the end of April and beginning of September. 

Duties and Responsibilities: 

Participants will have the following tasks and responsibilities, and will develop skills in the following:

  • Plan, organize, direct, control and evaluate the operations of The Co-op

  • Work with staff engaged in providing records management, finance, human resources or other administrative services

  • Plan, administer and control budgets for contracts, equipment and supplies

  • Prepare reports and briefs for management committees 

  • Cooperate with HR to interview, hire, onboard and oversee training for staff

  • Ensure company goals and objectives are being met by each employee and provide feedback

  • Motivate and inspire staff and facilitate personal growth through team and individual activities and goal-setting

  • Attend regular meetings with other leaders, including the Managing Director, to plan and address company and programming needs

  • Approve timesheets and time off requests for staff under their supervision

  • Set strategic long and short-term departmental goals and evaluate outcomes

  • Foster a productive work environment

  • Ensure adherence to company and industry regulations, including job expectations

  • Receive and process incoming mail, telephone calls, and inquiries.

  • Research, review, draft edit, propose, align and imitate others when establishing new policy and procedures for the growth and development of The Co-op as we continue to develop and expand our organizational capacity.

  • Participate in progressive corrective and disciplinary processes as required

  • Plan and coordinate Health and Safety policies

  • Revise job descriptions as required in accordance with the review process

  • Assist in preparing reports for the Board of Directors and Council of Officers

  • Provide administrative support to the Board and Council as needed

  • Take and produce minutes at/for meetings

  • Assist in the preparation of the Annual Report

  • Assist in preparations for the annual financial audit

  • Facilitate sign in-sign out for equipment lending library and wardrobe

  • Support the The Co-op’s Food Rescue and other programs as needed

  • Schedule and attend meetings with external contacts, including conferences as scheduled.

  • Assist and leads efforts in grant writing and editing

  • Lead workshops in which you have subject matter expertise

  • Facilitate community integrations (booking, attending events, training, etc.) on behalf of The Co-op 

  • Work alongside the Managing Director with an external consultant team to determine and establish suitable locations for regional expansion.

  • Assist in the development of a model for sustainable development to ensure operation that is consistent with The Co-op’s philosophy, mission and values, branding consistency and ease of deployment, centralized financial operations procedures (draft, pilot, revise and edit w/supervision).

  • Any other duties within the scope of their abilities and skill set that are developmentally appropriate for the specific candidate.

 

Education/experience requirements:

  • The ideal candidate must possess or be nearing completion of a post-secondary or post-graduate education in a field relating to Business Administration or Non-Profit Administration

  • The ideal candidate will have one to three years of experience as a manager, supervisor, or leader (including, but not limited to, peer mentors, camp counsellors, instructors, etc.). 

  • Experience creating and implementing strategies for an online work environment is an asset.

 

Key Knowledge, Skills, Abilities, and other characteristics: 

  • Excellent written and verbal communication skills

  • Personable demeanor

  • Outstanding organization skills

  • Ability to collaborate with several teams at once, managing your work within multiple initiatives simultaneously

  • Prioritization

  • Meeting deadlines

  • Critical thinking skills

  • Active problem-solving skills

  • Accuracy in data entry

  • Intermediate computer literacy using the following systems and software:

    • Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.)

    • Google Workspace (Gmail, Google Docs, Google Calendar, etc.)

    • Online communications platforms (Slack, Discord, etc.)

    • Zoom

 

The Co-op seeks individuals who enjoy collaboration, creativity, learning new skills, and engaging with artists and the community. This position may involve working some evenings and weekends as needed for special events (typically mass interviews and onboardings) and items needed on an urgent basis.  

If you have any additional documentation (i.e., your own past projects or school assignments) that you would like to submit as part of a portfolio of your relevant skills and areas of expertise, please do so in the pre-screening box labeled “Additional Documentation.” Please utilize a Google Drive, Dropbox, or equivalent software to link these files, and ensure that application screeners will be able to open the files.

To have your application considered by the Hiring Team, all pre-interview questions must be filled out completely. Please note that there are no part-time positions this year.

 

If you are successful in our initial screening, you will be invited to a formal job interview.

Additional Information

Membership is not required to participate in the competition for this position, and no preference is given to existing members in our ranking process, however, upon acceptance of an employment contract, all employees are required to join the Co-op.


Those not selected for an employed position are still welcome to join The Co-op as members. Professional Creator members have access to the same live or digital resources, support and community as those in our musician programs.

 

Canadian Musicians Co-operative welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Please email jobs@canadianmusicians.coop if you have any questions or require accommodations as part of the application or interview process.

We thank you for your interest in Canadian Musicians Co-operative and for participating in our competition. Only those candidates selected for consideration will be contacted.

Please visit our careers page to see more job opportunities.

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