Finance Grade B
Payable (AP) & Accounts Receivable (AR)
Daily Reports for Hotel and Food & Beverage entities
bank account reconciliations
Night Auditor in reconciliation of Daily Report
reconciliation for Food & Beverage accounts and vendors.
all other tasks as assigned by the Accounting Manager
accommodations may be made to enable individuals with disabilities to perform
the essential functions.
1. Process accounts payable, including checks generation, invoice
matching and filing. Must ensure all
obligations are entered by the 10th business day.
2. Record daily deposits and upload daily reports to the accounting
3. Reconcile merchant credit card deposits with accounting system and
4. Reconcile daily bank accounts
5. Process monthly/quarterly sales and occupancy tax payments and returns.
6. Process bi-monthly Beer Tax Return for Iconavest.
7. Maintain system to track expenditures by vendor for training and
8. Utilize ConTrack module in M3 for monitoring capital expenditures
for construction projects.
9. Update and maintain fixed asset/depreciation schedules.
10. Update 13-week cash forecast every Monday to include actual
receipts by category and all CAPEX and non-budgeted balance sheet payments
11. Work with GM’s and F&B vendors for follow-up on missing vendor
Upload Marketman F&B invoices into M3.
Support all F&B activities including monthly inventories,
invoice scanning and maintenance of inventory items.
Ensure timely deposits of all checks received electronically
through bank scanner and coordinate deposit date with Sales team entry in
month end F&B inventory process with F&B Directors to ensure all
received products are entered correctly in the general ledger.
organized files for all activity.
Maintain up-to-date contract files for all vendor activity,
including certificates of insurance annual renewals.
Process all in-coming mail and review for late notices and other
regulatory compliance activities. Re-direct
notices throughout the company to all appropriate parties.
Reconcile Amex credit card transactions.
Ensure security of all company sensitive information and physical
lockup of checks.
average Excel skills
with complex spreadsheet analysis
This position has
no supervisory responsibilities.
This job operates in a professional office
environment. This role routinely uses standard office equipment such as
computers, phones, photocopiers, filing cabinets and fax machines.
The physical demands described here are
representative of those that must be met by an employee to successfully perform
the essential functions of this job.
While performing the duties of this
job, the employee is regularly required to talk or hear. The employee
frequently is required to stand; walk; use hands to finger, handle or feel; and
reach with hands and arms.
Stand- Under 2/3rd of the time
Walk- Under 2/3rd of the time
Sit- Over 2/3rd of the time
Use hands to fingers, handle or feel- Over 2/3rd of the time
Reach with arms and hands- Over 2/3rd of the time
Climb or balance- Under 1/3rd of the time
Stoop, kneel, crouch or crawl- Under 1/3rd of the time
Talk or hear- Over 2/3rd of the time
Lift minimum of 5lbs.-35 lbs.- Under 1/3rd of the time
Adherence to all policy and procedures delineated in the ICONA
Minimal travel is expected for this position.
Required Education and Experience
1. Bachelors degree in accounting or business administration and/or five years of accounting/business
with computer applications, Excel, Word and Accounting Software.
Preferred Education and Experience
of Science in Accounting.
in Hospitality and/or Food & Beverage industries.
Additional Eligibility Qualifications
confidentiality of all financial and other sensitive information.
and vendor service skills.
ICONA Aloha culture.
Please note this
job description is not designed to cover or contain a comprehensive listing of
activities, duties or responsibilities that are required of the employee for
this job including ad-hoc duties as assigned. Duties, responsibilities, and
activities may change at any time with or without notice.