Receptionist / Vendor Invoice Processor

Fidelity Mechanical Services is looking for a Receptionist/Vendor Invoice Processor to join our team in Ashburn, VA!

The Receptionist / Vendor Invoice Processor position relays interoffice calls, directs incoming and outgoing mail and processes Vendor Invoices. 

THE ROLE AT A GLANCE: 

• Process invoices according to designated deadlines using DocLink system.
• Correspond and/or communicate with A/P vendors to correct or modify invoices and/or vendor issues.
• Operates Telephone System to relay incoming and interoffice calls. Records messages for office staff.
• Greets all visitors courteously, determines their needs, and directs them to the proper person and/or office.
• Receives, sorts, and processes outgoing and incoming shipments and mail to and from the Post Office, Courier Services, Customers and Vendors.
• Other clerical and administrative duties, including but not limited to, file maintenance, department correspondence, mail, etc.
• Maintains a clean working space and reception lobby.

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WHAT YOU’LL BRING TO THE TABLE:

·         1-2 years of experience in Accounts Payable or related field.

·         Prior customer service, receptionist and invoice processing experience.

·         Exceptional oral and written communication skills with the ability to communicate with all levels of management.

·         Display and maintain professional telephone manners.

·         Ability to establish and maintain excellent inter-company relations.

·         Possess a working knowledge of basic computer software applications such as Microsoft Suite & Adobe.

·         Strong analytical skills as well as a thorough knowledge of invoice processing.

·         Excellent organizational and interpersonal skills.

·         Demonstrated reliability and punctuality.

·         High school diploma, or equivalent, some college level business courses preferred.

WHY YOU’LL LOVE WORKING HERE:

• Competitive pay and benefits package
• Health and Wellness: Comprehensive medical, dental, and vision plans to keep you and your family covered, including free preventive care and affordable prescription options.
• Life and Disability Insurance: Company-paid life insurance and disability coverage, with options to enhance your benefits.
• Retirement Savings:  401(k) plan with a generous company match to help secure your future, with immediate vesting.
• Paid Time Off: Enjoy paid holidays and a PTO plan that grows with your years of service.
• Opportunities for Career Advancement and Professional Development: We provide educational assistance to help you grow your skills and career.
• Extra Perks: Flexible spending accounts, employee discounts, and 24/7 confidential support through our Employee Assistance Program.

Ready to join the team?

Apply NOW!