JOB TITLE: Finance Director
Arab-American Family Support Center (AAFSC) is a non-profit, non-sectarian
organization established in 1994 to provide culturally and linguistically
competent, trauma-informed social services. Across our eight locations, we
empower immigrants and refugees with the tools they need to successfully
acclimate to the world around them and become active participants in the
community. While we support anyone who walks through our doors, over nearly 25
years, we have developed expertise in serving the Arab, Middle Eastern, Muslim,
and South Asian (AMEMSA) immigrant and refugee communities.
across four priority areas—Promote, Get Ready, Prevent, and Communicate—to
achieve our ultimate goal of strengthening families. AAFSC promotes mental and
physical wellbeing, food security, healthy relationships, and family
reunification. We get our families ready to succeed, work, and lead productive
lives. We prevent domestic violence, child abuse, and neglect by counseling
families, offering case management services to victims of violence, and
cultivating healthy relationship skills in young people. Finally, AAFSC
communicates the needs of the marginalized, amplifying their voices for
The Finance Director is an experienced financial
leader who provides both strategic and day-to-day partnership across the
organization to ensure strong financial management and literacy, and
organizational agility, impact, and scale. The Director oversees
accounting systems and processes, risk, reporting and audit activities; leads
the annual budgeting process; and develops and refines the organization's
financial systems and processes in partnership with Senior Leadership. The
Director assures the financial viability of the organization by strengthening
and overseeing the fiscal management systems needed to support current and
future growth while maintaining the organization’s internal control structure.
Critical to success in the role, the Finance Director must effectively balance
compliance requirements and program needs.
A successful person in this role will be organized, have high
attention to detail and will have the capacity to thrive under pressure while
working on multiple projects. This person must be able to exercise discretion
and a high degree of confidentiality at all times. A commitment to immigrant,
refugee and low-income communities is essential for success in this role.
Essential Duties & Responsibilities
- Advise and support the CEO, COO and
leadership team on all financial planning and decision-making.
- Create models,
reports and other tools that enable staff, Board of Directors, and
executive leadership to make sound, data-driven financial decisions.
- Develop and
refine financial systems and processes that will help teams across the
organization work collaboratively and effectively while optimizing the use
of grant funds.
- Lead the
optimization of systems and procedures to ensure that reliable finance
data, information, and knowledge are accessible in as close-to-real-time
as possible to key decision-makers throughout the organization.
- Support grant,
annual and multi-year budget processes, ensuring that activities are
forecasted and reported appropriately, and that variances are tracked,
explained, and reported on a monthly basis.
- Support the
business development function by reviewing cliff-funding analysis,
pipeline, start-up costs, and other key performance indicators.
- Lead audit
preparations and manage the ongoing relationship with external auditors to
ensure compliance with all regulatory requirements.
- Liaise with
the Resource Development team to ensure timely receipt of all pledge
payments and ensure donor restrictions are adhered to and correctly
reflected in financial statements.
Financial Systems and Controls
- Ensure effective day-to-day accounting for
grants, general accounting matters, payroll, and financial operations.
- Maintain accurate books and financial
reporting, in a precise and timely manner.
with Senior Leadership to ensure budget versus actual and reforecast
reports are accurate.
expenditures and manage cash flow.
- Work to
strengthen the organization’s internal controls and streamline fiscal
processes to protect AAFSC’s financial and physical assets and prudently
manage its resources.
- Assist with
the preparation of financial schedules for senior leadership, Audit &
Finance Committees, and the Board of Directors.
annual audit, including preparing annual audit schedules for the external
auditors and preparing annual audited financial statements.
- Prepare IRS
Form 990, CHAR 500 and other required government filings.
- Review bank
and credit account reconciliations.
for determining credit card usage and employee reimbursements are within compliance
of internal policies.
- Review the New
York State sales tax and organization’s lobbying filings.
- Prepare all
required invoices, vouchers, and financial reports.
effective and coordinated budget monitoring processes.
financial data to seek cost improvements.
- Oversee an
accurate, efficient and timely monthly close.
financial laws and regulations impacting non-profit organizations,
maintain fiscal compliance and internal controls across all areas of responsibility,
and recommend processes and strategies to meet legal and policy
effective policies, practices and tools to improve financial operations,
including effective budgeting processes to better align resources with
strategy, and enable visibility into and effective management of revenue
oversight and compliance of all external financial reporting and ensure
that internal reporting metrics and processes are tied to the strategy and
operations of the organization.
- Ensure that
effective internal controls are in place and functioning as intended to
ensure compliance with GAAP and applicable federal, state and local
regulatory laws and rules for financial and tax reporting.
Stewardship of Assets
- Provide strategic fiscal planning to offer a
basis for future decision-making in the organization, including future
- Work alongside
all departments to support financial literacy and budget decision-making.
- Manage the
organization’s banking and fiduciary relationships.
- Serve as staff
liaison to the Finance and Audit Committees; participate in Board meetings
as requested; and provide timely, useful and accurate financial and
management reporting to support effective Board governance and decision-making.
- Support the
Board and leadership team in forecasting, analyzing, and understanding
financial trends and impacts stemming from the organization’s operating
model, strategic plan, and ongoing execution.
Develop and Nurture
a Strong, Collaborative Finance Team
Build, model and uphold an environment within the
Finance team that is collaborative, with a problem-solving and service-oriented
mindset, supporting partnerships across the organization and enhancing the
skills of the existing team/service provider team.
Manage, mentor, and develop a strong, integrated
finance team, managing work allocation, training, problem resolution,
performance evaluation, and team dynamics.
Ensure team members are well positioned to be
effective business partners and recognized by colleagues, management, and Board
as trusted, reliable, and active partners in achieving strategic goals and
Execute consistent performance management,
providing specific actionable feedback about job task proficiency,
responsibilities and professional behaviors; identify performance that doesn’t
meet standards and support performance improvement; support professional
development of finance team members.
Every AAFSC team member serves as an ambassador of the organization
and champion of AAFSC’s mission, vision and values. This includes the
Cultivate relationships on behalf of and in support of the
organization in partnership with Senior Leadership and the Development &
Communications team. This includes being sensitive to and aware of others,
providing every client, partner and participant with high-quality service,
professional communication, and follow through, and always keeping Senior
Leadership and the Development & Communications team aware of any
opportunities, challenges, or updates.
All team members are expected to support the Development and
Communications team with any requests in a timely manner, including, but not
limited to: grant applications, reports, attendance at meetings, hearings, or
other events, and sharing of AAFSC social media, flyers, and other
Always act with integrity, positivity, dedication, and professionalism
within the office and externally. This includes, but is not limited to, email
communication, verbal communication, communication with colleagues and peers,
communication with clients, or communication with external partners or
Other duties and
· Participate in
AAFSC meetings and internal and external trainings.
· Remain updated on
non-profit accounting knowledge and best practices by attending educational
workshops, joining professional associations, building networks with fellow
professionals and reviewing of industry publications.
· Perform other
duties assigned by President & CEO and COO.
BACKGROUND AND POSITION REQUIREMENTS
- 5+ years in
progressively expansive financial leadership roles, with strong
understanding of non-profit accounting.
- Proven professional experienced in finance,
accounting, contracts, budgeting and cost control principles, including
GAAP and automated financial reporting systems
- B.S. in accounting or finance or
relevant field required; C.P.A required.
- Demonstrated ability to oversee the
detailed preparation of budgets/financial accounts and to understand and
analyze financial data, both at an overall organizational level as well as
the detailed project/program levels.
- Demonstrated ability to pivot
from day-to-day accounting to high level financial strategy work is
- A proven track record of
successfully driving organization-wide accounting and finance process and
systems changes, bringing greater efficiency and effectiveness to an
evolving organization, leveraging technology as appropriate.
- Advanced knowledge of accounting and
- Working knowledge of, and direct
experience working with, federal, NY State and New York City government
donor funding, contracting and reporting requirements, and compliance and
- Working knowledge of, and direct
experience working with supporting the financial management of foundation
grants and other sources of private funding.
- Strong problem-solving and creative
skills with the ability to exercise sound judgment and make data-driven decisions
based on accurate and timely analyses
- Extensive experience with long-range
financial planning and budgeting with a diversified donor base.
- Commitment to diversity and
inclusion as well as cultural awareness and sensitivity.
organizational, time-management, follow-up, and administrative skills with
attention to detail.
· Self-starter with
the ability to work independently, and as a part of a team, in a fast-paced
· Must be able to
exercise discretion and confidentiality at all times.
We are an
equal opportunity employer that values diversity at all levels. All individuals
are encouraged to apply.