Finance Director

Arab American Family Support Center Brooklyn, NY $82000.00 to $92000.00 per year
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JOB TITLE: Finance Director

EMPLOYMENT TYPE: Full-Time

REPORTS TO: Chief Operating Officer

LOCATION: City-Wide

 

ABOUT AAFSC:

The Arab-American Family Support Center (AAFSC) is a non-profit, non-sectarian organization established in 1994 to provide culturally and linguistically competent, trauma-informed social services. Across our eight locations, we empower immigrants and refugees with the tools they need to successfully acclimate to the world around them and become active participants in the community. While we support anyone who walks through our doors, over nearly 25 years, we have developed expertise in serving the Arab, Middle Eastern, Muslim, and South Asian (AMEMSA) immigrant and refugee communities.

 

AAFSC works across four priority areas—Promote, Get Ready, Prevent, and Communicate—to achieve our ultimate goal of strengthening families. AAFSC promotes mental and physical wellbeing, food security, healthy relationships, and family reunification. We get our families ready to succeed, work, and lead productive lives. We prevent domestic violence, child abuse, and neglect by counseling families, offering case management services to victims of violence, and cultivating healthy relationship skills in young people. Finally, AAFSC communicates the needs of the marginalized, amplifying their voices for increased impact.

 

JOB SUMMARY:

The Finance Director is an experienced financial leader who provides both strategic and day-to-day partnership across the organization to ensure strong financial management and literacy, and organizational agility, impact, and scale. The Director oversees accounting systems and processes, risk, reporting and audit activities; leads the annual budgeting process; and develops and refines the organization's financial systems and processes in partnership with Senior Leadership. The Director assures the financial viability of the organization by strengthening and overseeing the fiscal management systems needed to support current and future growth while maintaining the organization’s internal control structure. Critical to success in the role, the Finance Director must effectively balance compliance requirements and program needs.

A successful person in this role will be organized, have high attention to detail and will have the capacity to thrive under pressure while working on multiple projects. This person must be able to exercise discretion and a high degree of confidentiality at all times. A commitment to immigrant, refugee and low-income communities is essential for success in this role.


Essential Duties & Responsibilities

Financial Leadership

  • Advise and support the CEO, COO and leadership team on all financial planning and decision-making.
  • Create models, reports and other tools that enable staff, Board of Directors, and executive leadership to make sound, data-driven financial decisions.
  • Develop and refine financial systems and processes that will help teams across the organization work collaboratively and effectively while optimizing the use of grant funds.
  • Lead the optimization of systems and procedures to ensure that reliable finance data, information, and knowledge are accessible in as close-to-real-time as possible to key decision-makers throughout the organization.
  • Support grant, annual and multi-year budget processes, ensuring that activities are forecasted and reported appropriately, and that variances are tracked, explained, and reported on a monthly basis.
  • Support the business development function by reviewing cliff-funding analysis, pipeline, start-up costs, and other key performance indicators.
  • Lead audit preparations and manage the ongoing relationship with external auditors to ensure compliance with all regulatory requirements.
  • Liaise with the Resource Development team to ensure timely receipt of all pledge payments and ensure donor restrictions are adhered to and correctly reflected in financial statements.

 

Ensure Strong Financial Systems and Controls 

  • Ensure effective day-to-day accounting for grants, general accounting matters, payroll, and financial operations.
  • Maintain accurate books and financial reporting, in a precise and timely manner.
  • Collaborate with Senior Leadership to ensure budget versus actual and reforecast reports are accurate.
  • Monitor expenditures and manage cash flow.
  • Work to strengthen the organization’s internal controls and streamline fiscal processes to protect AAFSC’s financial and physical assets and prudently manage its resources.
  • Assist with the preparation of financial schedules for senior leadership, Audit & Finance Committees, and the Board of Directors.
  • Coordinate annual audit, including preparing annual audit schedules for the external auditors and preparing annual audited financial statements.
  • Prepare IRS Form 990, CHAR 500 and other required government filings.
  • Review bank and credit account reconciliations.
  • Responsible for determining credit card usage and employee reimbursements are within compliance of internal policies.
  • Review the New York State sales tax and organization’s lobbying filings.
  • Prepare all required invoices, vouchers, and financial reports.
  • Maintain effective and coordinated budget monitoring processes.
  • Analyze financial data to seek cost improvements.
  • Oversee an accurate, efficient and timely monthly close.
  • Monitor financial laws and regulations impacting non-profit organizations, maintain fiscal compliance and internal controls across all areas of responsibility, and recommend processes and strategies to meet legal and policy requirements.
  • Provide effective policies, practices and tools to improve financial operations, including effective budgeting processes to better align resources with strategy, and enable visibility into and effective management of revenue and spending. 
  • Maintain oversight and compliance of all external financial reporting and ensure that internal reporting metrics and processes are tied to the strategy and operations of the organization.
  • Ensure that effective internal controls are in place and functioning as intended to ensure compliance with GAAP and applicable federal, state and local regulatory laws and rules for financial and tax reporting.

 

Support Overall Stewardship of Assets 

  • Provide strategic fiscal planning to offer a basis for future decision-making in the organization, including future expansion.
  • Work alongside all departments to support financial literacy and budget decision-making.
  • Manage the organization’s banking and fiduciary relationships.
  • Serve as staff liaison to the Finance and Audit Committees; participate in Board meetings as requested; and provide timely, useful and accurate financial and management reporting to support effective Board governance and decision-making.
  • Support the Board and leadership team in forecasting, analyzing, and understanding financial trends and impacts stemming from the organization’s operating model, strategic plan, and ongoing execution.

 

Develop and Nurture a Strong, Collaborative Finance Team 

·        Build, model and uphold an environment within the Finance team that is collaborative, with a problem-solving and service-oriented mindset, supporting partnerships across the organization and enhancing the skills of the existing team/service provider team.

·        Manage, mentor, and develop a strong, integrated finance team, managing work allocation, training, problem resolution, performance evaluation, and team dynamics.

·        Ensure team members are well positioned to be effective business partners and recognized by colleagues, management, and Board as trusted, reliable, and active partners in achieving strategic goals and objectives. 

·        Execute consistent performance management, providing specific actionable feedback about job task proficiency, responsibilities and professional behaviors; identify performance that doesn’t meet standards and support performance improvement; support professional development of finance team members.

 

Ambassador & Champion

·       Every AAFSC team member serves as an ambassador of the organization and champion of AAFSC’s mission, vision and values. This includes the following:

o   Cultivate relationships on behalf of and in support of the organization in partnership with Senior Leadership and the Development & Communications team. This includes being sensitive to and aware of others, providing every client, partner and participant with high-quality service, professional communication, and follow through, and always keeping Senior Leadership and the Development & Communications team aware of any opportunities, challenges, or updates.  

o   All team members are expected to support the Development and Communications team with any requests in a timely manner, including, but not limited to: grant applications, reports, attendance at meetings, hearings, or other events, and sharing of AAFSC social media, flyers, and other externally-facing communications.

o   Always act with integrity, positivity, dedication, and professionalism within the office and externally. This includes, but is not limited to, email communication, verbal communication, communication with colleagues and peers, communication with clients, or communication with external partners or agencies.

 

Other duties and responsibilities

·       Participate in AAFSC meetings and internal and external trainings.

·       Remain updated on non-profit accounting knowledge and best practices by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications.

·       Perform other duties assigned by President & CEO and COO.

 

BACKGROUND AND POSITION REQUIREMENTS

  • 5+ years in progressively expansive financial leadership roles, with strong understanding of non-profit accounting.
  • Proven professional experienced in finance, accounting, contracts, budgeting and cost control principles, including GAAP and automated financial reporting systems
  • B.S. in accounting or finance or relevant field required; C.P.A required.
  • Demonstrated ability to oversee the detailed preparation of budgets/financial accounts and to understand and analyze financial data, both at an overall organizational level as well as the detailed project/program levels.
  • Demonstrated ability to pivot from day-to-day accounting to high level financial strategy work is essential.
  • A proven track record of successfully driving organization-wide accounting and finance process and systems changes, bringing greater efficiency and effectiveness to an evolving organization, leveraging technology as appropriate.
  • Advanced knowledge of accounting and reporting software.
  • Working knowledge of, and direct experience working with, federal, NY State and New York City government donor funding, contracting and reporting requirements, and compliance and auditing activities.
  • Working knowledge of, and direct experience working with supporting the financial management of foundation grants and other sources of private funding.
  • Strong problem-solving and creative skills with the ability to exercise sound judgment and make data-driven decisions based on accurate and timely analyses
  • Extensive experience with long-range financial planning and budgeting with a diversified donor base.
  • Commitment to diversity and inclusion as well as cultural awareness and sensitivity.

·       Excellent organizational, time-management, follow-up, and administrative skills with attention to detail.

·       Self-starter with the ability to work independently, and as a part of a team, in a fast-paced deadline-driven environment.

·       Must be able to exercise discretion and confidentiality at all times.

 

We are an equal opportunity employer that values diversity at all levels. All individuals are encouraged to apply.

 

 

Arab American Family Support Center is an EEO employer - M/F/Vets/Disabled
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