Construction Project Administrator


Company:         Atlantic Housing

Title:               Construction Project Administrator

LOCATION:      Dallas, TX


Atlantic Housing Foundation, Inc. is a 501(c) 3 not-for-profit affordable housing provider. Founded in 1999, we currently own and operate over 10,000 units of multifamily properties in 6 states and 37 cities. In addition to HUD, HAP and LIHTC properties, Atlantic Housing owns and operates low and mixed-income multifamily assets, student housing and senior housing.

Ideal Candidate:

        You believe in the AHF Mission and Core Values and ready to join an organization positioned for growth

        Composed & Accessible, collaborates well with others and resolves issues while professionally managing business relationships

        Dependable, more reliable than spontaneous

        Detail-oriented and highly analytical, enjoys focusing on the details & consistently meeting deadlines, while maintaining an awareness of project goals and desired outcomes

        Thrives in a high-pressure, fast paced environment

        Solution-Oriented, able to evaluate departmental and cross departmental work flows, articulate issues, define them as opportunities, and recommend solutions

        Judgement and Decision-Making, must have ability to effectively prioritize and make sound decisions based on information gathered and analyzed.  Consider all pertinent facts and alternatives before deciding on the most appropriate action.

        Strong time management, organization, project management, and multitasking skills

Benefits Offered:

        Paid every two weeks

        Cell phone reimbursement every pay period

        On-site gym

        Potential for growth based on performance

        12 Paid Company Holidays

        16 hours Learning Time Off annually

        32 hours of Volunteer Time Off annually

        Competitive Paid Time Off Accrual

        Comprehensive health care insurance offerings that cover medical, dental, prescription, vision, and employer HSA contributions

        Competitive 401(k) Program with employer matching contributions

        Fun, family office environment


About the Construction Project Administrator Role:

The Construction Project Administrator will assist in the preparation, reporting and analysis of projects under the supervision of the Director of Construction.  Projects range across new construction, rehabilitations, renovations, lender required repairs, insurance restoration, and capital improvements.  They will assist the Director of Construction, Construction Management Group, and project teams by performing many of the administrative tasks required for the smooth running of multiple projects.

Core Responsibilities:

        Review all information submitted by contractors for materials delivered and used.

        Monitor the status and progress of projects.

        ProCore construction management software administration, analysis, and application.

        Research, collect and analyze data to prepare reports and documents.

        Maintain contract files.  Project document administrator.

        Submit all required reports within assigned submission timeframes.

        Creating contracts and purchase orders.

        Creating sub change orders and prime contract change orders.

        Collecting and processing General Contractor and Sub Draws and Payment Applications, and 3rd party invoices.

        Creating Owner Draws and processing project payments for delivery to Development Accountants and Chief Financial Officer

        Advising or assisting with estimating efforts during due diligence and preconstruction

        Issuing Budget and SOV transfers

        Processing supplier, Vendor, and Misc. Invoices

        Issuing draw and invoice payments

        Collecting conditional and unconditional waivers

        Recording and tracking lien notices

        Tracking vendor and credit card purchases

        Project warranty liaison between site staff and the general contractor

        Filing, scanning and general office support

        Constant collaboration with the Accounting Department, Development staff, and Property Management.

        Travel expense management administrator for the Director of Construction’s organization.

        Other duties as assigned by the supervisor.

Education and Experience Requirements:

        2-year accredited Construction Management degree (required) or Bachelor’s degree in Accounting with demonstrated construction administration experience

        Intermediate skill with Procore construction management software (preferred)

        Proficient with expense management tracking and reporting software (FYLE preferred)

        3+ years’ experience in administration or financial management

        3+ years’ experience providing high level administrative or contract support

        Advanced skills & expertise in MS Word, Excel, Adobe, Microsoft Windows operating system, and Google Suite of products


Atlantic Housing Foundation, Inc. is an EEO employer - M/F/Vets/Disabled
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