ADMINISTRATIVE ASSISTANT TO THE TOWN MANAGER
The Town of Oxford is seeking a
qualified candidate to fill the position of Administrative Assistant to the Town Manager. As an executive level support position,
the Administrative Assistant will be responsible for a large amount of complex, confidential, administrative and secretarial work as well as formal
This position is
responsible for maintaining a cooperative working relationship with fellow employees
to assure the smooth operation
of the municipal government. This is a full-time, 40 hour per week, non-exempt
position with full benefits.
Qualified candidates must demonstrate
a high degree of flexibility and adapt to changing priorities, independently complete projects, have strong command
of Microsoft Office programs and be a
self-starter. Preferred candidates will have a prior municipal experience and a minimum of a Bachelor's Degree
or an equivalent combination of education and experience.
Salary commensurate with experience.
Full job description can be found at www.oxfordma.us
Priority given to applicants submit cover letter
(required), resume, and writing sample
prior to August
ADMINISTRATIVE ASSISTANT TO THE TOWN MANAGER
Requisition Code: AATM
Reports to: Town Manager
Date: July 15, 2021
The Administrative Assistant to the
Town Manager's primary purpose is to support the Town Manager in carrying out their duties
and responsibilities to the ultimate
benefit of the Town of Oxford. Responsible
for planning, organizing, directing, and coordinating the affairs of the Town in areas not directly the
responsibility of others; and for assisting the Town Manager in implementing policies, procedures and projects for the general
direction of Town affairs.
a large amount of
complex, confidential, administrative and secretarial work as well as formal correspondence on behalf
of the Town Manager. Work is
performed under the supervision of the Town Manager and Assistant Town Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Function as liaison
for the Town Manager with other Boards, Committees, and Commissions in and for the Town of Oxford, including
facilitating communication among town boards; communicating at the regional, county, state and federal levels;
and providing assistance
to town boards and officials.
Serve as liaison for the Town Manager to residents of Oxford, business
owners, and others
with business before the Town of Oxford.
Investigate and process
all complaints with the proper
Town Departments and present
a summary of said complaints and their resolutions.
Responsible for a significant amount of formal
writing, electronic and telephone correspondence, and constituent casework
Demonstrates a high degree of flexibility and adaptation to changing priorities and can independently complete important projects and plans as directed.
of the office and handles
requests for information from the public,
the press and other departments.
Responsible for assisting with Board of Selectmen meetings,
including preparation of pre-meeting materials, preparation of meeting packets,
and post-meeting follow up items.
with Town Meeting
preparation, including preparation of the Annual
and Special Town Meeting
and Annual Budget and related
Responsible for the management of departmental expenditures.
Responsible for maintaining a cooperative working relationship with fellow employees to assure the smooth operation
of the municipal government.
Assist in compiling materials for grant applications and maintaining accurate
Assist in the management of contracts and agreements.
This position will also assist
the Board of Selectmen' s Office upon request and performs similar or related
work as required or directed.
DESIRED MINIMUM QUALIFICATIONS
• Bachelors Degree or four years of post-high
school training in business, public administration or related field.
Three to five years of progressively responsible administrative experience.
Knowledge of municipal management, municipal government, programs, community problems and decision-making processes.
Knowledge of Town organization and functions.
Knowledge of the relationships within local government and other levels of government.
Commitment to public service.
. Strong interpersonal and communication skills.
Strong working knowledge of Microsoft
is performed independently, under
the direction and guidance of the Town Manager and Assistant Town Manager.
any additional personnel as directed by the Town Manager, including Clerks, volunteers, and interns.
Work is performed under busy office
conditions with regular
interruption. Employee needs to attend
meetings and events
during the day and evening.
Noise and light levels vary.
Minimal physical effort is
generally required to perform administrative duties; the employee is frequently
required to stand, walk, sit, speak and hear, use hands to operate equipment.
Vision requirements include
the ability to read and analyze documents and to use a computer.
Valid driver's license required. Local travel is expected for this position.
Provide appropriate documentation to verify your authorization to work in the United
this job description is not designed
to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for
this job. Duties, responsibilities and activities may change at any time with or without notice.