Safety and Compliance Officer

Position Summary

The Safety and Compliance Officer supports the effective administration of the organization’s health, safety and compliance programs. The Safety and Compliance Officer develops and enforces safety protocols, conducts inspections and audits, investigates incidents to their root cause, and assists with the delivery of required safety training, ensuring the organization complies with OSHA, federal, state and local regulations.

Serving as a resource to managers and employees, the Safety and Compliance Officer carries out the day-to-day functions of the safety program under the direction of the EHS Manager. Assists designated program administrators with workers’ compensation, drug and alcohol testing, and risk management activities. Monitors changes in health and safety standards and advises managers implementing new procedures or equipment.

Key Responsibilities

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and ability required; the duties listed are not exhaustive.

Safety Compliance and Inspections

Provides guidance to all departments; establishes, monitors and enforces policies that mitigate liability and assure a safe environment for all personnel.

Enforces safety policies consistently and intervenes immediately when observing conduct or conditions that could result in an accident or penalty.

Assures compliance with OSHA and other federal, state and local regulatory requirements; monitors changes to those standards and advises management of their impact.

Assists with preparing required forms, records and reports, including injury and illness logs, to support accurate and timely submission.

Ensures all required OSHA posters are displayed and current.

Coordinates and conducts routine inspections of locations, machinery and equipment for compliance with safety and health regulations and company policies.

Performs safety audits in accordance with company policy and compliance requirements; tracks corrective actions to completion.

Coordinates behavioral observations of employees to identify unsafe work habits and confirm proper use of prescribed safety practices and equipment; prepares written reports of findings and recommendations.

Communicates safety concerns, results and anomalies to the appropriate operations and management staff.

Incident Investigation

Investigates workplace and vehicle accidents, from minor incidents to serious injuries, to determine root and contributing causes.

Prepares written reports on all investigated accidents with recommendations for corrective action and preventive measures.

Conducts timely follow-up, prepares accident follow-up training, and briefs company leaders on findings.

Safety Training and Education

Develops and assists with the delivery of safety training for departments, supervisors and employees, including support for new hire safety orientation, OSHA-required training, defensive driving, injury prevention, safety meetings and remedial training.

Assists with the delivery of DOT-required, substance abuse and reasonable suspicion training where applicable.

Assists in maintaining training records and supports efforts to keep training requirements current.

Workers’ Compensation and Risk Management Support

Supports the workers’ compensation process by assisting with claim reporting and collaborating with departments and supervisors on return-to-work and light duty assignments.

Collaborates with medical providers, clinics and third-party administrators on employee injury claims as needed; assists in maintaining accurate claim records.

Maintains certificates of insurance and assists with insurance renewals and provider surveys.

Assists legal counsel and management with claims by assembling documents, arranging witness statements and gathering evidence.

Provides input on safety vendor and contractor selection and assists with tracking safety program expenses.

Assists with entering and tracking inspections, incidents and training in the organization’s safety management software.

Drug and Alcohol Testing Support

Assists with drug and alcohol testing activities, including DOT-regulated testing where applicable, in accordance with company policy.

Assists in maintaining testing records and supports required compliance reporting.

Knowledge, Skills and Abilities

Regulatory knowledge – Maintains knowledge of OSHA regulations and related federal, state and local codes; keeps management informed of developments and changes.

Program knowledge – Familiarity with workers’ compensation and drug and alcohol testing processes, incident investigation methods and safety policy development.

Attention to detail – Performs work thoroughly and conscientiously; identifies hazards and procedural gaps others may miss.

Analytical thinking and problem solving – Traces incidents to root causes, considers risks, and recommends practical corrective actions.

Integrity and initiative – Applies policies consistently, takes responsibility for assigned work, and raises concerns promptly, even when unpopular.

Communication – Prepares clear and concise oral and written reports, including inspection and incident reports; writes clearly for the intended audience.

Teaching others – Delivers effective formal and informal safety training.

Education and Experience

Bachelor’s degree in occupational health and safety, business, public administration or a related field. An associate’s degree combined with on-the-job training may be considered.

Two (2) to four (4) years of experience in occupational health and safety, safety compliance or a related field. Experience conducting inspections, incident investigations or safety training preferred.

One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements

Interpersonal skills and customer service – Establishes effective working relationships with employees, supervisors, managers, medical providers and contractors.

Planning and organization – Sets priorities and keeps logs, reports and records accurate and on deadline.

Resilience – Deals effectively with pressure and recovers quickly from setbacks.

Continuous learning – Uses training, feedback and self-study to keep current as standards change.

Technology – Able to work with safety management software and standard office applications.

Work Environment and Physical Requirements

Requires the exertion of up to 10 pounds of force.

Requires speaking, hearing and using hands to handle or feel; requires sitting, standing, walking, stooping, kneeling, crouching or crawling, reaching and lifting.

Standard vision requirements.

Requires clear vocal communication to convey detailed or important instructions accurately, loudly or quickly.

Requires preparing and analyzing written or computer data, using measuring devices, operating motor vehicles, and observing general surroundings and activities.

Working Environment

Work is performed in a typical office setting with regular fieldwork, including inspections and walk-throughs of work areas and travel to off-site locations.

Work occasionally requires exposure to environmental conditions.

Some irregular working hours may exist because of incidents, deadlines and scheduled meetings.

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