Full-Time Public Relations Coordinator
ArtsQuest Bethlehem, PA Competitive Pay and Benefits

Full-Time Public Relations Coordinator


Reports to:                                     Sr. Director of Communications


Direct Reports:                                None


Position Overview:   

One of the leading arts and cultural nonprofits in the nation is looking for an entry-level motivated self-starter to join its fast-paced PR and Communications team. This dynamic position supports the organization’s communications, media relations and public relations needs, with primary responsibilities including but not limited to writing press releases and editorial and web content, as well as working with the media.  Photography skills, video skills and/or digital editing experience a plus.


Job Responsibilities:


Media & Communications

  • Writing press releases, web and editorial content for ArtsQuest publications, blog and websites.
  • Copy editing and proofreading.
  • Scheduling and welcoming media representatives.
  • Distributing news releases, advisories and information to the media.
  • Assisting Sr. Director of Communications in media pitching and arranging staff and performer interviews.
  • Handling media requests for concert and festival review tickets and photo passes; photo and video shoots.
  • Attending Public Relations Committee, Communications Team and other meetings; taking notes and recapping minutes, distributing to all involved within 72 hours of the scheduled meeting.
  • Providing support to the Sr. Director of Communications in his/her absence.
  • Tracking ArtsQuest media clips and coverage and assisting in recapping PR coverage and running reports after major events and activities; experience using media monitoring software like Cision or Meltwater a plus.
  • Mentoring of public relations interns, providing assignments, guidance and follow up. 
  • Assisting with scheduling volunteer photographers as needed. 
  • Demonstrating exceptional customer service to all internal and external customers, i.e., team members, sponsors, donors, etc.

Note:  As job descriptions cannot possibly list all types of activities that one may encounter in this position, the person holding the position may be required to undertake other duties that are broadly in line with the above key duties as assigned by his/her supervisor when necessary.

Knowledge, Skills and Abilities Required:

  • Degree in Public Relations, Journalism or Communications and/or equivalent work experience supporting strong leadership teams required.
  • At least one year of previous experience in public relations, communications, journalism or marketing.
  • Detail oriented; demonstrated ability to work in a team environment; ability to maintain a high level of confidentiality.
  • Previous experience with writing for print, web, blogs, press releases, publications, etc. 
  • Proficiency with Microsoft Office Suite; Word, Excel, PowerPoint, Outlook and Publisher. 
  • Extremely well-organized; ability to function easily in a fast-paced, ever changing, deadline-driven work environment; exceptional time-management or project management skills.
  • Outgoing, approachable and dynamic relationship builder; a strong communicator, excellent oral, written and interpersonal skills; ability to use the telephone and computer to communicate in a professional manner.  Ability to positively interact with a wide variety of people, including volunteers.
  • Exceptional problem-solving abilities, process-oriented.

Note:  In order to be considered please follow the instructions for applying by completing an online application, answering the pre-screen questionnaire and uploading your resume and cover letter.   In addition, when completing your application please upload three writing samples of previously published work (press release, blog, web and editorial content) by attaching them (in the section immediately following your work history) for our review and consideration.  Incomplete submissions will not be reviewed.    Thank Q!

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

Regularly required to communicate, either verbally and/or in writing. Frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.  Frequently required to lift up to 10 pounds, and up to 25 pounds occasionally, with or without reasonable assistance.

Frequently required to travel between our facilities, all within 1 mile of one another using reliable transportation.  Employee is occasionally required to travel offsite for business meetings as needed.

Position Type/Expected Hours of Work
This is a full-time position. Normal business hours are Monday through Friday, 8:30 a.m. to 5 p.m., however the employee must be willing and able to work outside normal business hours in order to support our events and activities throughout the year as needed, especially during summer season. Reliable transportation is a must.

The following qualities are desirable, but are not required:

·        A passion for the arts, music and cultural programs.

·        Previous Marketing or Public Relations support experience.

·        Experience working in a non-profit environment.


Work Culture:

ArtsQuest has a culture of CARES; Creativity, Adaptability, Risk Taking, Evaluation and Sustainability; In order to be successful at ArtsQuest you must be willing and able to take ownership, and make significant contributions to the success of the organization:

  • We value a collaborative work style as well as the ability to work cross-functionally.
  • We not only work in an office environment in close vicinity with other staff members, across multiple buildings, we also work outdoors in all types of weather during festivals and events
  • We sometimes work long and unusual hours, including some evenings, weekends and holidays. 

Salary and Benefits:

A salary range has been established and will be discussed with qualified candidates. Salary will be commensurate with experience. Benefits include medical, dental, vision, term life, and disability insurance, as well as a 403(b) retirement savings plan. We offer a generous paid time off policy as well as discounts on select visual arts and education programs, concerts, comedy and cinema, festivals and events.

FLSA Status:  Non-Exempt


ArtsQuest is an Equal Opportunity Employer


ArtsQuest is an EEO employer - M/F/Vets/Disabled
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