Full-Time Grants Administrator
ArtsQuest Bethlehem, PA Competitive Wage and Benefit Package

Position Title:                       Full-Time Grants Administrator

Reports to:                            Sr. Director of Advancement

Direct Reports:                     None

Job Overview:                      

The Grants Administrator has primary responsibility for the development, implementation and growth of grants funding with ArtsQuest. Act as the primary point of contact with programming teams, finance, advancement and granters to secure and report on funding; work with our communications team to write persuasive, clear, concise grant narratives that capture the essence of ArtsQuest’s mission-based programming. Work with the Sr. Director of Advancement to establish and achieve annual fundraising goals.

Job Responsibilities: 

  • Develop overall grants strategy for ArtsQuest.
  • Identify and raise grant funds to enhance ArtsQuest’s multi-disciplinary programs that provide community engagement and arts education; grantors may include local, national and federal agencies; examples include county tourism grants, tax credit programs through the Department of Community and Economic Development and the Educational Improvement Tax Credit program (EITC), Foundation grants and NEA/NEH grants.
  • Manage and report on EITC.
  • Research funding opportunities and identify those that align with ArtsQuest’s mission and priorities.                                                                                                         
  • Work closely with Programming Team to evaluate program impact and community engagement to inform grant process. Develop a comprehensive understanding of the breadth of ArtsQuest’s hundreds of programs and how they impact the community.
  • Create written narratives that eloquently express the need for funding in order to support our mission and programs as well as follow the requested format and provide the criteria required to secure necessary funding.
  • Manage the Grant Calendar, properly planning well in advance of upcoming deadlines.  
  • Report on current grant funded projects; describe and evaluate the activities undertaken and account for the use of grant funds during the reporting period to the grantor, programming team and Sr. Director of Advancement.
  • Work with Advancement, programming team and communications team to acknowledge funding partners. 
  • Work with Advancement and Finance to manage budget and financial aspects of grant initiatives; track, ensure & document appropriate spend down of granted funds; submit required financial reports to grantor; ensure grant dollars are spent in given time frame and financial reporting is accurate.                                                                                                              

Knowledge, Skills and Abilities Required:

  • At least five years of demonstrated grant funding success with measurable fundraising results required.
  • A degree in business, arts or public policy administration or the equivalent knowledge of public policy, especially as it relates to the arts, education, children, older adults, and basic needs.
  • A strategic, innovative thinker who has demonstrated success and a proven track record of working at increasing levels of responsibility and success.
  • Excellent written, verbal and interpersonal communication skills with a superior attention to detail and ability to multitask in a fast-paced environment.
  • Ability to communicate a compelling and inspired vision through the written word.
  • Exceptional, assertive project management skills.
  • Ability to maintain confidentiality of sensitive information.  Access to and use of confidential data where discretion/sensitivity is of utmost importance.
  • Experience with philanthropy in a non-profit environment.
  • Strong sense of personal accountability and follow-through.
  • Ability to think independently, problem solve and troubleshoot.
  • Ability to work independently and as part of a strategic team.
  • Positive attitude, sense of humor, strong work ethic and high degree of professionalism.
  • Proficiency with Microsoft Word, Excel, Outlook, PowerPoint and superior fundraising database management skills, i.e., Blackbaud Raiser’s Edge familiarity a plus.
  • Requires strong persuasive writing ability, creativity, and concentration.  
  • Attention to detail, high degree of accuracy, reliability, timeliness, alertness, and use of judgment.   
  • Mature judgment and confidence.
  • A valid driver’s license and a personal vehicle and the ability to travel locally and regionally as needed.
  • Ability to successfully complete a criminal background check, child abuse clearance, defensive driver and abuse prevention systems certification as well as a credit report.   

Note:  In order to be considered please follow the instructions for applying by completing an online application, answering the pre-screen questionnaire and uploading your resume and cover letter.   In addition, when completing your application please upload two (2) examples of grant applications by uploading them (in the section immediately following your work history) for our review and consideration.  Incomplete submissions will not be reviewed.    Thank Q!

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to communicate, either verbally and/or in writing. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee frequently is required to lift up to 10 pounds frequently, up to 25 pounds occasionally, with or without reasonable accommodation.

Employee is frequently required to travel between our facilities, all within 1 mile of one another using reliable transportation as well as to meet with potential donors. Employee may be frequently required to travel offsite for business meetings as needed.

Other Duties: 
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Work Culture:

ArtsQuest and the ArtsQuest Foundation have a culture of CARES; Creativity, Adaptability, Risk Taking, Evaluation and Sustainability; To be successful at ArtsQuest you must be willing and able to take ownership and make significant contributions to the success of the organization:

  • We value a collaborative work style as well as the ability to work cross-functionally.
  • We not only work in an office environment in close vicinity with other staff members, across multiple buildings, we also work outdoors in all types of weather during festivals and events
  • We sometimes work long and unusual hours, including some evenings, weekends and holidays.

 Salary and Benefits:

A salary range has been established and will be discussed with qualified candidates. Salary will be commensurate with experience. Benefits include medical, dental, vision, term life, and disability insurance, as well as a 403(b)-retirement savings plan. We offer a generous paid time off policy as well as discounts on select organizational programs and events.

FLSA Status:  Exempt

ArtsQuest is an Equal Opportunity Employer

ArtsQuest is an EEO employer - M/F/Vets/Disabled
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