Office Administrative Assistant

Achieve Services, Inc Blaine, Minnesota
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Achieve Services, Inc. is a day support service provider serving adults with developmental disabilities. By focusing on abilities, not disabilities, we strive to increase the independence and quality of life for all individuals in our program. Come join our fun team!

Our mission: By creating innovative opportunities that inspire people with disabilities, Achieve will enable every participant to lead a meaningful and self-determined life.

To learn more, visit our website at www.achieveservices.org/

 

Office Administrative Assistant

 Full-time position

Day hours Monday -Friday

Pay based on education and experience

Major Areas of Accountability:

  • Perform all office functions, answer, and direct phone calls
  • Greet participants and the public in a polite and helpful manner
  • Provide overall support with daily coverage and transportation issues, answer vehicle cell phone, transportation dispatch, and schedule routine maintenance on vehicles. 
  • Help find substitutes for open positions when staff are out
  • Complete monthly billing for participants, prepare monthly bills for payment, and monitor and reconcile program funds
  • Complete Accounts Payable and Accounts Receivable functions
  • Record attendance records for the participants
  • Complete data overview of payroll for staff and participants using Viventium, Cache and Mn-its (state website)
  • Provide assistance to agency staff as the office representative
  • Maintain updated agency lists
  • Oversee office help with general clerical duties including filing of participants and personnel files, mailings, and general agency correspondence
  • Provide clerical support to management staff
  • Order necessary agency supplies
  • Oversee the input of staff in-service hours
  • Assist with posting job openings, screening candidates, and scheduling interviews.

 Benefits:

  • Medical with HSA, dental, life, short-term disability and long-term disability.
  • Retirement plan with up to 5% employer contribution.
  • Generous accrued FTO (Flexible Time Off) and paid holidays. 

Minimum Qualifications:

High school diploma or equivalent.

Preferred Qualifications:

Previous office experience.

 

Achieve Services is an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status or any other legally protected characteristics.

 

Achieve Services, Inc is an EEO employer - M/F/Vets/Disabled
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Achieve Services, Inc endeavors to make https://achieveservicesinc.easyapply.co/job/employment-specialist-71 accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Human Resources/ /Admin at 763-783-4909 or hr@achieveservices.org