Payroll Specialist

GENERAL-PURPOSE

The Payroll Specialist will work with HR and the Controller to generate and submit the payroll data to our outsourcing payroll company in a timely manner.

HOURS

Monday through Friday: 7:30am to 4:30pm

JOB DUTIES AND RESPONSIBILITIES

Primary Job Duties:

•Import field personnel hours and update craft templates for weekly payroll submissions

•Assist in processing weekly in-house payroll for 140+ employees using Viewpoint

•Process payroll utilizing the various computer and information systems, ensuring 100% accuracy andtimeliness every week. Reconcile discrepancies between the two systems (internal ERP system andexternal payroll system) with each week’s payroll, and make setup corrections.

•Enter new employee information into the various computer systems, doublechecking andcrosschecking between systems to ensure accuracy and consistency.

•Manage all reporting for Certified and Prevailing Wage projects.

Secondary Job Duties:

•Keep benefits deductions, tax deductions, garnishments updated accurately in the accounting andpayroll system

•Perform payroll analysis as required and requested. Ensure that all payroll reporting is doneaccurately and in a timely manner, including any tax reporting that is required (the external payrollprovided handles all federal and state tax deposit filings).

•Ensure that all payroll reporting is done accurately and in a timely manner, including any taxreporting that is required (the external payroll provided handles all federal and state tax depositfilings).

•Respond to inquiries from employees about available and used vacation hours, and ensure thatthe system accrual reports are completely accurate, all the time. In addition, ensure that the available vacation and sick-time hours as reported on employees’ pay stubs is accurate.

•Track time-card errors and payment errors, and investigate and report on the root cause for all errors.•Assist Controller in reports•Assist with additional duties and special projects as assigned by the Controller

QUALIFICATIONS/EXPERIENCE/EDUCATION

•3 years of payroll processing experience, in a company with over 100 employees. Constructionexperience or job-costing experience is strongly desired.

•2 years of certified and prevailing wage reporting experience, preferably using LCP Tracker.

•Must be familiar with Davis Bacon Rules

•Ability to plan, organize and prioritize multiple tasks within a defined time period.

•Ability to maintain data integrity and accuracy, and use data to identify and solve problems

•Intermediate Excel skills, including pivot tables, VLOOKUP’s, multiple formulas, managing largeamounts of data with no errors.

WORK ENVIRONMENT

This position will be based in an office environment. This role routinely uses office equipment such as computers, phones, scanners, and filing cabinets.