Fleet Administration & Operations Manager

ND Landscape is seeking a highly organized, driven, and detail-oriented Fleet Manager to oversee the day-to-day operations of our growing fleet. This role is not about being a hands-on mechanic — it’s about leadership, logistics, organization, communication, and execution. If you are a natural problem-solver who thrives in fast-paced environments and takes ownership of systems and people, this role is for you.

Position Overview

The Fleet Manager is responsible for managing a fleet of approximately 60 vehicles and pieces of equipment, ensuring everything is tracked, maintained, repaired, compliant, and ready to perform. You will lead a small team, coordinate vendors, manage inventory, and make informed decisions around repairs, replacements, and purchases.

Key Responsibilities

• Oversee and manage the full lifecycle of fleet assets, including repairs, maintenance, replacements, sales, and new purchases
• Schedule and prioritize fleet needs to minimize downtime and keep crews productive
• Manage and lead a team of 1-3 direct reports, holding them accountable to expectations, timelines, and quality of work
• Track all fleet inventory, equipment, parts, and supplies with extreme accuracy and organization
• Research equipment, vendors, pricing, warranties, and safety requirements for trucks and equipment
• Partner with local vendors to secure fast service, reliable support, and competitive pricing
• Communicate clearly and professionally with leadership, field teams, and vendors
• Respond quickly to breakdowns and urgent issues, thinking on the fly to find solutions
• Maintain detailed records related to fleet condition, repairs, costs, and compliance
• Continuously improve fleet systems, processes, and efficiencies

What We’re Looking For

• Extremely organized with strong scheduling and planning skills
• A true doer who takes initiative and follows through
• Excellent communicator (written and verbal)
• Highly reliable and accountable
• Strong attention to detail — nothing slips through the cracks
• Comfortable managing people and holding others accountable
• Confident making decisions and problem-solving under pressure
• Skilled at researching options and making cost-effective, safety-focused recommendations
• Able to manage multiple priorities in a fast-moving environment

Why ND Landscape?

• Stable, growing company with a large and diverse fleet
• Opportunity to own and build systems that make a real impact
• Leadership role with autonomy and responsibility
• Supportive team and long-term growth potential
• 401K Match
• Health and Dental Insurance
• Vacation, Holiday Pay

If you are organized, proactive, dependable, and thrive on managing people, processes, and logistics — we want to hear from you.